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Administrative Assistant

Villeray—Saint-Michel—Parc-Extension, Quebec

Job Snapshot

Location:Villeray—Saint-Michel—Parc-Extension, Quebec
Category:Computer Industry
Employee Type:Contingent
Duration:48 weeks
Pay Rate:N/A

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Date Posted:7/24/2017
Job ID:57442



Volt has been serving some of the nation's strongest companies for over 60 years. We have a talented and upbeat staffing team focused on the quality of your career. As a Volt employee, you can expect the highest level of on-site support. We have a long-standing tradition of developing lasting and mutually beneficial relationships with our employees. We are a Six Sigma company that also offers many direct hire, full-time positions.

Volt is an Equal Opportunity Employer.

Volt is currently looking to hire a Bilingual (French and English) Administrative Assistant for our client located in downtown Montreal.  This is a good 1 year contract to start and has great potential to become a permanent opportunity. 

Role Title: Bilingual Administrative Assistant

Location: Downtown Montreal, QC

Duration of Assignment: Approx. 1 year with possibility of permanent

Pay Rate: $19.23 cad/hour + 4% Vacation Pay

Hours of Work: 9am to 5pm


The Administrative Assistant is responsible for the effective and efficient administration of various office activities, including support to the management team. Under this position, she will assume a wide range of functions such as reception, office administration and office management. She will be part of the administrative team providing support to different teams in North America.

• Answer phone calls, take messages and greet guests, visitors and customers.

• Provide information and support to staff and guests. Respond to customer requests.

• Work at the desk.

• Ensure that visitors' offices, coffee machine areas, dining room, meeting rooms and general office are clean.

• Manage and order office supplies, computer supplies and supplies from the dining room and coffee machine area.

• Process purchase orders in the supply system.

• Coding and approving invoices; Liaising between Supplier Accounts and suppliers.

• Responsible for local, national and international courier services and bookkeeping.

• Coordinate messenger services and incoming and outgoing staff.

• Maintain stocks of mail and courier supplies.

• Sort and distribute incoming and outgoing mail.

• Manage telephone and voicemail systems and ensure their smooth operation.

• In coordination with Assignments, ensure that newly hired employees receive the required equipment: access card, phone and telephone line, workstation, business card, keys, office supplies.

• Update management plans and the key box.

• Manage the security system and desktop access cards.

• Liaise with the management of the building for maintenance and repair work: lighting, emergency measures in the event of fire, displacement of furniture and cleaning of windows and carpets.

• Track records for storage, archiving and destruction.

• Manage and control office equipment, supplies for photocopiers, etc.

• Performs various duties as required for proper office development.


• Have at least three years of administrative experience in a large office.

• Ability to use office software such as MS Office, e-mail systems and the Internet.

• Ability to use office equipment competently.

• Manage your time effectively.

• Be an excellent communicator.

• Be able to pay attention to detail.

• Be bilingual (French and English).