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Bilingual (French/English) Administrative Assistant - Dollard-Des Ormeaux

Dollard-Des Ormeaux, Quebec

Job Snapshot

Location:Dollard-Des Ormeaux, Quebec
Category:Administrative/Secretarial
Employee Type:Contingent
Duration:24 weeks
Pay Rate:N/A

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Contact

Date Posted:9/26/2017
Job ID:71063
Contact:Volt
Phone:
Fax:

Description

 

Volt has been serving some of the nation's strongest companies for over 60 years. We have a talented and upbeat staffing team focused on the quality of your career. As a Volt employee, you can expect the highest level of on-site support. We have a long-standing tradition of developing lasting and mutually beneficial relationships with our employees. We are a Six Sigma company that also offers many direct hire, full-time positions.

Volt is an Equal Opportunity Employer.

Volt is currently looking to hire a Bilingual (French/English) ADMINISTRATIVE ASSISTANT with excellent French skills to assist with the translation of ISO documents

_________________

Role Title: Bilingual (French/English) Administrative Assistant

Location: Dollard-Des Ormeaux, QC H9B 3H9

Length of Assignment: approx. 6 months contract

Pay Rate: $DOE

Start: As Soon As Possible.

JOB SUMMARY

The Administrative Assistant is responsible for the efficient and effective administration of a variety of office management duties including support of the Management team.  This position performs a wide range of duties including translation, office administration and might include facilities coordination. 

SPECIFIC RESPONSIBLITIES

  • Translating ISO Documents French to English and English to French
  • Answer calls/message handling, and greet incoming guests/visitors/clients
  • Provide information and support to staff and guests; responsive to client requests
  • Maintain front reception
  • Ensure visitor’s office, kitchen, boardrooms, and general office areas are kept clean
  • Manage and order general office supplies, IT supplies, and kitchen supplies
  • Processing Purchase Orders in purchasing system
  • Invoice coding & approvals; liaison between Accounts Payable and vendors
  • Local, National and International courier arrangements and record keeping
  • Coordinate courier services and incoming/outgoing mail for all staff
  • Maintaining supply of postage and courier supplies
  • Sorting and distributing incoming and outgoing mail
  • Managing & maintaining Telephone and Voicemail system
  • In conjunction with Resourcing: coordinate supplies and resources for new hires such as -access cards, phones and phone line/desk assignment, business cards,  keys, and office supplies
  • Maintain floor plans and key box
  • Manage security system, access cards for office
  • Liaison with building management for regular maintenance and repairs to the office ie: light fixtures, fire emergencies, furniture moving & window/carpet cleaning
  • Track and log files for storage, archiving, and destruction
  • Ordering and maintaining office equipment and supplies for copiers, etc.
  • Ad Hoc Facility related tasks

REQUIRED QUALIFICATIONS

  • Minimum 3 years administrative experience in a professional office environment
  • Proficient in the use of computer programs including MS Office, email and internet
  • Proficient in the use of office equipment
  • Demonstrated time management skills
  • Excellent communication skills
  • Attention to detail is required
  • Must be fluently bilingual; French and English
  • Some experience with translating ISO documents (French/English) preferred.