Accounting Clerk in Anaheim, CA at Volt

Date Posted: 10/28/2019

Job Snapshot

  • Employee Type:
  • Location:
    Anaheim, CA
  • Job Type:
  • Duration:
    0 weeks
  • Date Posted:
  • Job ID:
  • Contact Name
    Volt Branch
  • Phone

Job Description

Job Summary:

Our Accounting Clerk is the primary contact for our customers & vendors. Accounting Clerk will be responsible for contacting clients and collecting outstanding payments. The Accounting Clerk will be responsible for tracking and resolving company payables including billing, statements, and payment applications for the organization. This person will also research and resolve customer issues, vendor A/P issues, prepare aging report, maintain general ledger entries, update, and reconcile sub-ledger to G/L. Accounting Clerk will also be responsible for review and reporting of our retail store activity.

Summary of essential job functions:

The primary function of our Accounting Clerk is responsible for maintaining accurate financial information and adhering to Generally Accepted Accounting Principles. Strong multi-tasking skills are required in the role. Attention to detail, superior phone skills and written communication skills are needed.

Accounting Clerk responsibilities may include review and reporting of retail location activities including inventory control, sales tax and commissions reporting. Specialist will prepare journal entries and reconciliations for monthly general ledger close. Assist in the preparation and distribution of financial statements. Provide assistance to Accounting Manager for external audit. Assist with accounting related general ledger projects.

Key Responsibilities:

Weekly collection calls and/or correspondence

Provide customer service regarding collection issues, process and review account adjustments, resolve client discrepancies and short payments. Responsible for monitoring and maintaining assigned accounts- Customer calls, account adjustments and customer reconciliations. Reduce delinquency for assigned accounts.

Assist in managing the accounts payable process, including but not limited to entering invoices to be paid, sending for approval, sorting by payment due date, and month end processing. Process yearly 1099 reporting for all vendors.

Oversee sales tax & inventory recording, reporting and reconciling for retail location. Assist with month-end reconciliation/closing & bank reconciliations.

Minimum requirements:

• 2-3 years Accounts Payable experience or an equivalent combination of education and experience. Associate’s (A.A.) degree preferred.

• Experience and knowledge of accounting practices and office procedures required.

• Intermediate to advanced experience with MS Word, MS Excel, MS Outlook and Sage, Quickbooks programs.

• Proficient math and English language skills (excellent grammar).

• Thorough understanding of Generally Accepted Accounting Principles (GAAP). Knowledge of Statutory accounting principles.

• Prior experience with Bank and Account Reconciliations.

• Detail oriented and able to work with highly sensitive information.

• Punctuality/Attendance.

• Clear, strong, pleasant phone voice.

• Professional appearance and demeanor.

• Microsoft Office proficiency.

• Ability to multi-task.

• Type a minimum of 40 WPM.

• Authorization to work in the United States indefinitely without restriction or sponsorship.

Abilities required:

• Analyze invoices & expense reports received for propriety, accuracy, and authorization. Input invoices into Accounts Payable system, verify batches and files when complete.

• Review for missing use tax, document invoices for use tax.

• Maintain accurate and complete vendor information files.

• Communicate with vendors and resolves questions or discrepancies.

• Assist with month-end reconciliation/closing & bank reconciliations.

• Determine 1099 status of vendors, maintain records and complete forms. Obtain and maintain tax-withholding forms (W-9) on all vendors and record their federal identification number in the accounting software.

• Sales tax & inventory recording, reporting and reconciling for retail location.

• Reconcile complex data flow between multi-database systems for multiple sites.

• Strong analytical and accounting skills.

• Excellent verbal (superior phone skills), written communication and interpersonal skills.

• Problem solving skills.

• Organizational skills.

• Strong people skills.

• Listening skills.

• Ability to work in a team oriented environment.

• Ability to work well with others in a team environment.

• Flexibility in duties, to take on projects/tasks as needed.

Desired abilities:

• 2-3 years Accounts Payable experience or an equivalent combination of education and experience. Associate’s (A.A.) degree preferred.

• 2-3 years collections experience or an equivalent combination of education and experience

• Proven ability to calculate, post and manage accounting figures and financial records

Physical Requirements:

• Ability to lift 20 pounds.
• Ability to sit at a computer for extended periods.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Job Type: Full-time

Salary: $18.00 to $21.00 /hour