Admin Support Specialist in Orange, CA at Volt

Date Posted: 8/14/2019

Job Snapshot

Job Description


Job Description
Job Title: Admin Support Specialist
Policies, Procedures & Compliance
Location of Position: Corporate, Orange, CA
Reporting Relationship: Production Support Supervisor
Position Status: Non-Exempt

Job Summary:
The Specialist is responsible for meeting weekly deadlines for timely verification and approval of correct order entry data for new or changed orders. Efficient time management, problem solving and a focus on quality is critical in this role.
Essential Duties and Responsibilities:
• Ensure accurate processing of new/change orders by verifying order/placement information is correct for volume of orders assigned
• Use effective time management to ensure all orders are approved or escalated in a timely manner for resolution prior to weekly payroll deadline; follow timeline provided by Supervisor
• Ability to arrive to work at a specified time; attendance is an essential function of the job
• Use up-to-date resources to confirm order information; update internal account file documentation
• Provide excellent customer service and facilitate Volt operational excellence; work with branches/program teams to resolve issues quickly; support the policies, procedures and quality standards of the Company
• Identify trends, recurring issues and potential process improvements and bring to Department Management attention
• Perform special assignments/complete projects as requested
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations, if required, so that qualified employees can perform the essential functions of the job.
Position Qualifications – Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
• 1-2 years office experience (such as customer service, office administration account coordination and/or purchasing clerk)
• High-volume data entry; 10-key
• Microsoft Office is essential with 1-2 years experience in Outlook, Word and Excel
• Basic mathematics skills are a must; ability to explain mathematics used to calculate prices
• College degree or applicable coursework is a plus
• Ability to communicate clearly and effectively verbally and in writing

Knowledge & Skills:
• High-volume, accurate order review & approval; 10-key
• Strong attention to detail; ability to accomplish multiple tasks with accuracy, identify errors, and attention to detail while meeting deadlines
• Good analytical and problem-solving skills
• Ability to maintain confidentiality of sensitive information
• Effective written and verbal communication skills
• Knowledge of order entry systems, electronic procurement systems and/or other web-based systems are a plus

Core Competencies:
• Meets deadlines; efficient & accurate
• Solution oriented
• Works collaboratively & effectively with others to meet goals
• Takes initiative
• Commits to quality & customer service
• Communicates clearly and effectively
• Makes sound decisions
• Follows instructions
• Uses discretion handling confidential & sensitive information
• Demonstrates organization/planning
Physical Demands and Environmental Factors:
• Ability to work in an office environment
• Flexibility and ability to work overtime
• Own method of transportation to and from work
• Ability to sit, stand, bend, lift, and move intermittently during working hours