Administrative Assistant– Marketing in San Francisco, CA at Volt

Date Posted: 6/30/2021

Job Snapshot

  • Employee Type:
  • Job Type:
  • Duration:
    12 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
  • Contact Name
    Volt Branch

Job Description

 Volt is currently seeking an Executive/ Administrative Assistant in the San Francisco, CA area. The Executive Assistant will be reporting to both the domestic and international Marketing Directors, supporting day-to-day marketing and franchise administrative duties. In addition, this role will serve as a marketing resource to the broader Franchise Marketing team. This is a 3 month remote temporary contract.

•    Performs general administrative duties including answering telephones, coordinating and connecting conference calls, calendar management, coordinating travel, expense reports, ordering office supplies, copying and scanning.
•    Assists with the creation and management of Keynote presentations. 
•    Participates in team meetings including prepping agendas, recaps and follow ups.  Recaps to be disseminated as necessary.  
•    Supports the team by troubleshooting technology, maintaining department calendars, file organizing, handling shipping and distribution of mail, etc.
•    Maintain department archive materials and help with overall team organization of assets, documents, etc.
•    Welcomes visitors by greeting them, in person or on the telephone; answering or directing inquiries.
•    Maintains organization of marketing swag/supply closet
•    Maintains confidence and protects operations by keeping information confidential and displaying strong professionalism in the workplace.
•    Proactive thinker especially when working with teams around the globe across multiple time zones
•    Assist with special projects as needed by team

•    Bachelor’s Degree, or the equivalent experience
•    1-2 years’ relevant experience as an administrative assistant, preferable with a marketing background and/or interest
•    Excellent communication skills both verbal and written
•    Excellent relationship building skills across multiple time zones and business units 
•    Excellent at scheduling and coordinating with fast moving timelines
•    Strong computer skills, especially Google Office, Microsoft Office, Keynote, Word and Excel
•    Demonstrates strong organizational and communication skills (written and verbal)
•    Strong attention to detail and the ability to organize and prioritize tasks.
•    Strong multi-tasking and time management skills.
•    Must be able to work in a fast-paced environment with hard deadlines across multiple time zones.
•    Capable of handling various responsibilities and multiple projects simultaneously 
•    Ability to work well with others and collaborate across the organization to achieve goals.
•    Professional, open, flexible and approachable