Administrative Assistant III in Pleasanton, CA at Volt

Date Posted: 10/12/2021

Job Snapshot

Job Description

Executive Assistant needed ASAP for our customer in Pleasanton, CA. This will be a remote position until further notice. Proof of vaccination will be required to enter the offices once allowed.
The Executive Assistant is a crucial piece of an executive's team and is responsible for performing an array of administrative-related activities to ensure the success of the executives. This includes managing all office responsibilities for team and assigned executives, most of whom will have a remote working relationship with their Administrative Assistant.

Key Responsibilities include, but are not limited to: •

  • Responsible for providing administrative support to four Vice Presidents in our Customer and Digital organization. This role acts as a department representative and liaison to the business on programs, processes, and initiatives.
  • Maintain daily calendars of executives including the organization of meetings, video conferences and teleconferences (IDL). Make travel arrangements, Planning & Business Development and related staff members as required.
  • Answer, screen and direct customer and incoming business telephone calls. Provide support and assistance with expense reports and reimbursement for executives and department management as needed.
  • Consolidate travel expenses, seminar requests, training/ education reimbursements and vacation requests and send to executive for approval.
  • Act as a department liaison for Human Resources and work with division staff to coordinate solutions for issues or complaints across the business.
  • Escalate problems or roadblocks to the leadership team to get resolution and direction as needed.
  • Assist with a variety of business and employee reports for management. This includes collecting information from the departments supported and printing and distributing copies to meeting recipients and applicable executives.
  • Coordinate promotion and organizational announcements between executive, communications, staff, and corporate departments.
  • Update organizational charts and ensure web content is accurate and up to date.
  • Assist with Board of Director meetings including the printing, collating, and distribution of binders and highly confidential materials to executives.

Qualifications:

  • H.S. Diploma or G.E.D. required. Some college preferred.
  • 3-5 Years of experience providing high level administrative support in a C- level executive environment •
  •  Must have solid MS Office skills including Word, Excel, PowerPoint, and Outlook.

Volt is an equal opportunity employer!