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Administrative Assistant - Junior (US) in Santa Clara, CA at Volt

Date Posted: 4/20/2019

Job Snapshot

Job Description

Are you looking for an opportunity to join a growing team for an organization on the move?

Volt Workforce Solutions is seeking an energetic and reliable Administrative Assistant- Junior.  The Successful candidate will conduct Travel Arrangements, Coordinate, Assist in Shipping and finance.

Title: Jr. Administrative Assistant

Location: Santa Clara, CA

Pay: Depending on experience

Shift: Monday through Friday 8am – 5pm

Job responsibilities:

Travel Arrangements:
• Arranges domestic and international travel schedule and reservations for a group of 90 including multi-destination legs. Upon completion of travel, prepare expense
reports and ensure submission in a timely fashion.
• Sets up and maintains electronic and hard copy filing system
• Orders and maintains inventory of departmental supplies.

•  Coordinates necessary equipment or facilities repairs or changes
• Prepare and modify travel documents in support of gaining Visa's for travelers
• Communicates and follows-up with travelers using a set process
• Previous domestic and international experience a must
• Previous experience processing multi-national VISAs preferred


New Hire Coordination:
• Coordinate interview schedules for incoming candidates by working with hiring managers and talent acquisition personnel.
• Comfortable working with different time zones.
• Coordinate new hire starts: ordering and configuration of hardware, requesting account access, and creating a great feel-good first day for our new employees
• Must be able to multi-task
• Very organized

• Coordinate shipping as necessary with mailroom staff
• PO's-This is a “Nice to have"
• Data entry of purchase orders into an SAP financial system.

Preferred experience:
• Intermediate skills in Microsoft applications
• Prefer working experience in a mid to large size company
• Previous experience with SAP is preferred.

Volt is an Equal Opportunity Employer