Administrative Assistant/Receptionist in Goleta, CA at Volt

Date Posted: 10/24/2019

Job Snapshot

Job Description


Volt Workforce Solutions is currently seeking a Administrative Assistant/ Receptionist in Alpharetta, Georgia!!!

The Administrative Assistant/Receptionist is the first line of contact with those who contact the office, including visitors, customers, and the general public. The position requires a great deal of interaction with people and employees. The Administrative Assistant/Receptionist will be responsible for managing the day-to-day operations of the Human Resource office and also manages the administration of the human resources policies, procedures and programs.

Essential Duties:

  • Perform opening procedures each day
  • The ability to operate a telephone switchboard to answer, screen, and transfer calls as well as make outgoing calls are key elements of the job, as are taking down and relaying messages to coworkers when necessary
  • Greet and respond to all manner of inquiries (in person, by phone, or by other means such as mail or email) from customers, visitors, and the general public, as well as announce visitors and keep a log of office guests
  • Responsible for administrative support duties that include the use of computers, calculators, and fax machines as well as other standard office equipment.  The position requires mastery of typing and proofreading skills (impeccable English skills are a must)
  • Receives, sorts and distributes all incoming mail and the receptionist will also be asked to prepare and process outgoing mail and sign for deliveries that are brought to the office
  • Maintains and monitors lobby, conference rooms and kitchen for cleanliness and stocking of necessary supplies as required
  • Orders food, snacks, coffee, soda and supplies.  Actively review all vendors for best price and service
  • Supports VIP meetings as requested
  • Supports Director, HR and HR Generalist with recruiting activities, including maintaining recruiting updates, coordinating interviews, managing document flow (requisitions, job descriptions, resumes)
  • Assists the HR Generalist with Affirmative Action initiatives and compliance
  • Administers new hire on-boarding process including scheduling new hire orientation with Director, obtaining all new hire paperwork from employee, coordinating IT, building access, business card and supply needs
  • Responsible for employee benefits administration including generating benefits summary, working with insurance broker to ensure enrollments are entered into provider databases, handling employee benefits issues and reconciling monthly benefits statements. Conduct Open Enrollment
  • Maintain personnel records and benefits files, such as new hire information forms, promotions, transfers, and terminations
  • Administering the quarterly TPO/MBO program, Annual Performance Review and stock option award processes including the collection of all needed documents and signatures
  • Maintenance of online employee database ensuring all employee data is correctly entered into the company HRIS system.   Including making all changes, entering new hires and terminating employees

Minimum Qualifications:

  • Minimum 2 years in Administrative Role or equivalent experience
  • BA or equivalent business experience
  • Office Manager Experience a plus
  • Strong computer skills including Microsoft Word & Outlook proficiency

It is the policy and practice of Volt Workforce Solutions to offer equal employment opportunities to all qualified persons regardless of race, color, sex, age, religion, marital status, national origin, veteran status, or disability to the extent provided by law.