Administrative Assistant in Selma, CA at Volt

Date Posted: 3/25/2020

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    Selma, CA
  • Duration:
    12 weeks
  • Date Posted:
    3/25/2020
  • Job ID:
    220353
  • Contact Name
    Volt Branch
  • Phone
    559-435-1255

Job Description

Volt has an awesome opportunity for a  clerical/administrative position in Selma, Ca ! Please see below for more details!!

General duties:

  • Directing incoming calls
  • Scheduling work for field personnel
  • Dependable
  • Task oriented
  • Full time 40 hours per week - Monday - Friday

Experience:

  • Data Entry: 1 year (Preferred)
  • administrative: 1 year (Preferred)
  • 10 Key: 1 year (Preferred)

Education:

  • High school or equivalent (Preferred)

Administrative Duties:

  • Scheduling
  • Answering and routing phone calls
  • Learn all areas of Customer Service such as Customer specifications, order taking, rate quotes, domestic and export shipping documents, invoicing, scheduling orders, sample requests, month end and year end reports, etc.
  • Learn all areas of purchasing such as preparing quote request, requisition and purchase order preparation, scheduling of venders, following up on open orders, etc.
  • Add new material to file records, and create new records as necessary
  • Answer questions about records and files
  • Maintain procurement records
  • Maintain vendor records that include the following information: physical location, mailing address, contact, telephone number, fax number, email address, notes (Vendor performance, ordering tips, shipping information etc.) and purchase history
  • Maintain materials/equipment records that contain the following information: item name/description, vendor(s), cross reference to the item specification file and a two year purchase history
  • Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition
  • Gather materials to be filed from departments and employees
  • Various clerical duties including typing, faxing, photo copying, data entry
  • Provide backup to send, maintain log and distribute faxes
  • Follow-up on any daily/weekly faxes that are not received

Schedule:

  • Monday to Friday
  • Day shift
  • 8 hour shift

If interested in this opportunity please apply ASAP!!