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Administrative Assistant in Everett, WA at Volt

Date Posted: 5/15/2019

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    Everett, WA
  • Duration:
    72 weeks
  • Date Posted:
    5/15/2019
  • Job ID:
    178509
  • Pay Rate
    $25.0 - $35.0/Hour
  • Contact Name
    Volt Branch
  • Phone
    425-201-1024

Job Description

Administrative Assistant

12-18 Month Assignment

Everett, WA

As the Administrative Assistant you will provide both program and administrative support to the Program Management Office and Vice President. Specific responsibilities will include:

  • Support major program events and ensure all logistics are in place and events run smoothly
  • Book workshops, meetings and key events to ensure team members have ample notice of meeting and associated travel
  • Manage and maintain the program file control processes, particularly version control of key documents such as plans, RAID logs, design documents, change controls and contracts
  • Assist VP with travel arrangements, meeting scheduling, and expense reporting
  • Support the VP in the creation of templates, documents and other key documented outputs
  • Manage data entry related to vendor invoice payment process and work with A/P when necessary to track down payment issues
  • Manage visitor registration process for all external vendors on-site during the program
  • Take minutes in key vendor and program governance meetings and partner with Program Manager to ensure appropriate follow-up from internal and external team members

Qualifications:

  • High School Diploma or GED required, higher education preferred
  • Previous experience working as an Administrative Assistant or Program Assistant
  • Strong computer skills including proficiency with Microsoft Office Suite
  • Experience using Finance and Procurement systems
  • Excellent communication skills, both written and spoken
  • Detail oriented, organized, and ability to work in a team environment

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com

Volt has over 60 years of staffing experience. We work with many of the Fortune 500 and 1000 companies to provide workforce solutions. We offer many direct hire full-time positions as well as many contingent/temporary positions. We offer our workers competitive pay and benefits, as well as educational programs and redeployment assistance.

Volt is an Equal Opportunity Employer.