Administrative Assistant in Santa Ana, CA at Volt

Date Posted: 4/15/2021

Job Snapshot

Job Description

Volt Workforce Solutions has partnered with a leading automotive manufacturer in Fountain Valley to help identify an experienced Administrative Assistant for immediate hire.

In this role you will report directly to the Chief Safety Officer of the North America Safety Office. The North America Safety Office is responsible for all safety regulation matters and reinforcing the highest safety standards in the industry to keep Company’s customers safe. This is a unique opportunity for an individual interested in broadening their career experience on an international scale by supporting a division responsible for safety initiatives across the US, Canada and Mexico.

In his role you will:

  • Coordinate the daily affairs for the Division Head
  • Coordinate the Division Head’s calendar, travel, meeting and conference calls
  • Provide front line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects
  • Monitor and analyze division budget and assist division with accruals and budget schedules
  • Process and track all program related invoices, expenses and purchase requisitions
  • Maintain and update Outlook contact and/or email groups
  • Prepare reports and presentations as needed
  • Coordinate and schedule meetings internally and/or with clients and vendors
  • Provide assistance in researching and analyzing division related information
  • Serve as a Department Ambassador acting as a liaison for all employee transfer/hiring processes
  • Manage internal/external correspondence, handling highly confidential issues
  • Assist with ad hoc reports
  • Other office/administrative duties as needed

We are looking for someone with:

  • 1 – 2 years of recent related executive or administrative support experience
  • Excellent communication skills with very strong customer service skills
  • Proficiency using MS Office

This is an immediate temporary position, expected to last 6 – 12 months, possibly longer. Pay rate is $27-30/hr depending on experience. Hours are full time, M-F from 8am – 5pm.

To apply, submit resume today.

Volt is an Equal Opportunity Employer.