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Administrative Assistant in Glendale, CA at Volt

Date Posted: 1/29/2019

Job Snapshot

  • Employee Type:
  • Location:
    Glendale, CA
  • Duration:
    68 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $0.0 - $25.0/Hour
  • Contact Name
    Volt Branch
  • Phone

Job Description

After applying to this Job using the Apply or Apply Now button, you can follow up on your application by calling our Enterprise Delivery Center at (800.595.8658). Be sure to note the Job ID number found on this page and reference it when calling about the position.

Job Title: Administrative Assistant

Location: Glendale CA

Job description:

Volt is working with an entertainment industry leader to find a dedicated and energetic Administrative assistant. The right person will join an interactive team with exciting material they are working to produce.


  • This assistant supports the editorial director, studio relations senior manager, and editorial publishing team.
  •  Assist in the day-to-day administrative needs of editorial team
  •  Book travel and submit expenses for senior editorial team
  •  Schedule editorial meetings, including setting up video conferences, agenda generation, and notes generation; assist on follow-up as needed
  •  Oversee and maintain author contracts and payments; request vetting for authors when needed, fill out the appropriate forms
  •  Request ISBNs, gather title specs, fill-out change memos, and collect sales info
  •  Maintain the library; order, pick-up, and deliver book samples on campus; ship samples, author copies, and proofs to authors and/or editors
  •  Track content partners’ needs
  •  Track the routing of creative content to and from studio partners
  •  Assist in the day-to-day development and implementation of studio routing processes
  •  Coordinate and participate in team brainstorms and offer product support
  •  Maintain team tools, including project and asset folders
  •  Coordinate and manage the screening process, including generating attendee list
  •  Assist with and execute ad hoc projects
  • Assist with secondary communication to internal teams regarding studio updates and needs


  • 2-5 years of administrative experience, preferably working in either the publishing or film industries
  • Self-starter, motivated, proactive, dependable, flexible, detail-oriented
  • Excellent organizational skills
  • Ability to juggle multiple tasks and handle multiple deadlines
  • Proficient in Excel, Outlook, iCal/Apple Mail, and Word
  • Excellent communication and collaboration skills
  • Resourceful, innovative, and responsive to change


  • Preferred Education    College Degree

 As a Volt employee, you can expect the highest level of support.  We have a long-standing tradition of developing lasting and mutually beneficial relationships with our employees.  Contact a Volt representative by applying to this posting online for immediate consideration. Submit your resume today! To learn more about Volt, please visit: and to see more of our job postings, please visit:

 Volt is an Equal Opportunity Employer.

 Pay Rate is 23/hr