Administrative Assistant in Houston, TX at Volt

Date Posted: 4/12/2021

Job Snapshot

Job Description

Full Time Role in  Katy, TX - Administrative Assistant , Operations Support.  This role requires 20 to 25% travel in the US as well.  

• Type various letters and documents, create reports using spreadsheets, manage, organize, and update relevant data using multiple applications such as CRM, PCM, Excel, Word, PowerPoint, etc.
• Gather and compile monthly reports and distribute to the Executive Director and/or other senior management, as needed
• Assist the Staff Liaison/Secretary to the Boards and any related task group, committee or subcommittee
• Prepare, scan and archive documents as required by retention policies, including but not limited to, assurance of a complete and quality image for documents scanned, confirmation of proper storage to archive/network server using prescribed location and naming conventions, and organize, package and coordinate shipment of documents to the warehouse for physical storage, and maintain a manifest of documents sent for storage, on an as needed basis
• Provide general administrative duties, including but not limited to, generate letters, invoices, file documents, make travel arrangements, coordinate special projects, process mail/returned mail, develop and/or coordinate expense reports, maintain supply inventory (including ordering, organizing, storing, etc.).
• Arrange and coordinate for meetings, conferences, and other project teams and contribute to the team effort by accomplishing related tasks, as needed
• Assist with processing examinations and distribution of grade notification to candidate
• Assist with the ordering and distribution of embossers, plaques and update tags
• Input information quickly and accurately from a variety of sources into computer systems
• Act as an overflow or backup for various programs, as needed
• Assists in packing and unpacking for trade shows in which the department will be participating throughout the year.

***VOLT is an Equal Opportunity Employer***