Administrative Assistant in Goleta, CA at Volt

Date Posted: 10/17/2018

Job Snapshot

Job Description

Volt seeks Executive Assistants for the Electronic Warfare Software Engineering Department. Primary responsibilities include scheduling/coordinating meetings, coordinating/making travel arrangements, completing and processing expense reports, and generating charts, tables, memoranda, reports, presentations, correspondence and other materials, independently and with speed and accuracy. In addition to supporting the Software Department Manager, this Executive Assistant will provide the same support as needed for at least 5 Software Section Managers and other personnel of the Software Engineering department. Other duties include, but are not limited to planning morale functions, ordering supplies for the program areas, arranging interviews and coordinating office space for department personnel.
 

BASIC QUALIFICATIONS/REQUIRED SKILLS:

  • At least 1 year Executive Assistant and 7 years Administrative Assistant experience, with excellent customer service skills and intermediate to advanced skills in using Microsoft Office suite, including Excel, Outlook, email, calendar programs, other software database and productivity tools.
  • Excellent communication skills
  • Ability to be a proactive and a forward thinker for problem solving.
  • Ability to multitask effectively with multiple people at the same time and with a positive attitude.
  • Must be a team player.
  • Able to work with minimal supervision and must have sound judgment.
  • Must be reliable, organized, flexible and detail oriented.
  • Must have excellent written and verbal communication skills.
  • Demonstrate a high standard of professionalism and discernment.
  • Ability to generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy.
  • Experience in managing a calendar, scheduling and coordinating meetings, arranging travel, creating expense reports for staff and being able to compile and prepare data reports.

Required Education: High School diploma or equivalent (G.E.D);

DESIRED QUALIFICATIONS:

  • Strong interpersonal and collaborative team building behaviors.
  • Exceptional analytical skills.
  • Detail oriented.
  • Good working knowledge of Outlook, Learning Management System, email/calendar and world-wide-web usage.
  • Some college (vocational courses or Associates degree preferred).


This is a contingent/temporary position offered through Volt Workforce Solutions. Volt offers competitive compensation, the chance to work with some of the world’s leading companies, and a staff committed to helping you take the next step on your career path. 

Volt offers competitive compensation, the chance to work with some of the world’s leading companies, and a staff committed to helping you take the next step on your career path.

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com

Volt is an Equal Opportunity Employer.