Administrator in Macon, GA at Volt

Date Posted: 7/13/2020

Job Snapshot

  • Employee Type:
  • Location:
    Macon, GA
  • Duration:
    48 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
  • Contact Name
    Volt Branch

Job Description

Volt Workforce Solutions is now Experienced Office Administrator in Macon, Georgia!!!

Essential Job Duties:

Coordinate and Compile Project Financials

  • Collaborate with Project Management and Project Development Teams on Project Financials and Forecasting
  • Track subcontractor invoices monthly for accuracy and processing to ensure delivery to forecast
  • Compile forecast tracking and project forecast statistics
  • Manage subcontractor payment and approvals

Responsible for Vendor and Contractor Management

  •  Coordinate and Manage the subcontractor approval process
  • Support Subcontractor Qualifications Process
  • Maintain Subcontractor Qualification updates
  • Manage subcontractor payment and approvals
  • Support and track the subcontract process
  • Support and track the Purchase Order process

Assist with Project Management Documentation

  • Maintain document storage and support projects as required
  •  Assist with project information in Project Management Information System as needed
  • Assist with meeting minutes as needed
  • Support in safety audits and schedules
  • Research and Procurement of Business License for each project
  • Processing and tracking tax payments and permitting as required

 Support Liaison with Regional Leaders and Senior Staff

  •  Maintain and support in updating offices policies and procedures
  • Assist with the processing of new hires through On-Boarding
  • Coordination of office activities, meetings, logistics and scheduling
  • Fleet management

Minimum Skills & Qualifications:

Education/Certification Required:

  • 2+ year college degree and/or equivalent work Experience Required

Experience Required:

  • 4+ years of equivalent work experience preferred.
  • Proven experience as an administrative assistant or office assistant
  •  Experience in the construction industry preferred
  • Knowledge of office management systems and procedures


  • Ability to support Engineering and Construction projects to comply with project needs
  • Proficiency in MS Office (MS Excel, Outlook, MS Word and MS PowerPoint)
  •  Knowledge of Accounts Receivable and Accounts Payable
  • Contract experience and review is a plus


It is the policy and practice of Volt Workforce Solutions to offer equal employment opportunities to all qualified persons regardless of race, color, sex, age, religion, marital status, national origin, veteran status, or disability to the extent provided by law.


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