Buyer in Wilmington, CA at Volt

Date Posted: 12/29/2020

Job Snapshot

  • Employee Type:
  • Job Type:
  • Duration:
    16 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
  • Contact Name
    Volt Branch
  • Phone

Job Description

The MRO Buyer is responsible for the proper, timely and accurate purchasing of parts, equipment and services for the Maintenance purchases for the plant personnel. This includes the processing of Requisitions into Purchase Order (PO) utilizing our order entry system, setting up and maintaining vendor information, coordinating with certain vendors who are on-site, managing blanket PO’s, working with the  Team on support project purchases and running and analyzing various reports to help keep the team within budget and ensure proper Good Accounting Practices (GAP) are being carried out.

Essential Job Duties and Responsibilities Include:

Order Entry and Execution (40% of Time)

• Process Purchase Requisitions for Parts and Services Orders - stamp for date, ensure all information is entered on Req, fill out PO Tracking Spreadsheet and prioritize.

• Check with vendor to ensure order information on a Requisition is correct. Using our portfolio of vendors, check for better pricing with other vendors when appropriate.

• Enter information into Oracle and create PO’s. Ensure that appropriate approval is processed in Oracle. Ensure partial tax-exempt status is indicated on each applicable line.

• Execute PO’s - Send copy of PO to vendor, follow-up with vendor to ensure PO was received, send a PDF copy via e-mail to the Requestor to include due date and update PO spreadsheet to include due date.

• Ensure purchased items are delivered on time. If they are not, follow-up with the vendor and communicate findings to requester.

• Work with the Parts Clerk to ensure delivered parts are properly received in Oracle.

• Work with Requisitioner on Service Orders to ensure that Invoices for completed work are properly reviewed and then received in the system for payment.

• When deliveries are complete, close out the line item on the tracking spreadsheet.

Vendor Management (20% of Time)

• Set up vendors as needed in the system, ensuring the proper documentation is submitted. Let requester know when vendor is approved or follow-up if there are questions or problems.

• Maintain both soft and hard copies of vendor documentation (W-9, Certificate of Insurance (COI), Non-Disclosure Agreement and Safety Training), utilizing the proper department organization.

• Audit and keep updated all vendor documentation to include yearly re certifications as needed.

• Periodically seek out new vendors for parts and services we utilize to improve pricing, quality and delivery times.

• Work with vendors on periodic service: coordinating schedules, ensuring work is properly completed and communicating to the leadership team.

• Review areas for cost improvement such as bundling parts or services with one vendor to create economies of scale that will result in cost savings for the plant.

Project Support (20% of Time)

• Partner with Management  Resources to support Capital Projects.

• Support as needed the creation of Equipment and Service Scopes of Work and Specifications.

• Be involved and support negotiations with Equipment and Service vendors.

• Be involved in construction job walks.

• Help review and analyze contracts for equipment and services.

Parts Storage Organization (10% of Time)

• Support the Parts Clerk in order to help identify parts needed to be placed in stock.

• Support the Parts Clerk in reviewing inventory level and adjusting.

• Support the Parts Clerk with critical ordering information for spare parts as needed.

Processing and Reviewing Reports (10% of Time)

• Run various reports in Oracle on a periodic basis to help with the managing of expense budgets, project budgets, cost analyses and vendor analysis.

Required Skills/Abilities:

• Excellent verbal and written English communication skills.

• Strong typing skills.

• Excellent negotiating, interpersonal and customer service skills.

• Strong organizational and prioritization skills.

• 2 to 5 years’ experience as a Buyer, preferably and MRO Parts Buyer.

• Experience with financial rules, financial reporting and analyzing.

• Some experience with identifying machine parts and understanding their function.

• Excellent time management skills with a proven ability to meet deadlines.

• Analytical and problem-solving skills.

• Ability to function well in a high-paced environment.

• Proficient with Microsoft Office Suite and related software.

Education and Experience:

• High School Diploma or GED equivalent required.

• Formal training in purchasing and negotiating.

• Some College a plus.

Physical Requirements:

• Prolonged periods of standing, walking and sitting at a desk working on a computer.

• Must be able to lift to 25 pounds at times.