Executive Assistant to CEO in Santa Ana, CA at Volt

Date Posted: 11/21/2020

Job Snapshot

Job Description

Volt Workforce Solutions has partnered with a leading automotive manufacturer in Fountain Valley to help identify an experienced Executive Assistant for immediate hire. This person will be supporting the CEO of one of their divisions.  

In this role you will be responsible for:

  • Exeuctive support to the CEO
  • Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.
  • Assist CEO and staff with expense report submission
  • Coordinate travel arrangements with Company corporate travel agency
  • Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.
  • Process & track all program related invoices, expenses and PR’s via JD Edwards.
  • Work with the division head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.
  • Maintain and update Outlook contact and/or email groups.
  • Review files/materials for accuracy and consistency.
  • Prepare and/or assist in preparation of reports and presentations as required by management.
  • Coordinate and schedule meetings internally and/or with clients and vendors.
  • Provide assistance in researching and analyzing division related information, if and when necessary.
  • Maintain and update division specific system/software
  • Provide administrative support for division managers and employees, if and when necessary.
  • Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes.
  • Manage support desk and supply area.
  • Manage internal/external correspondence, handling highly confidential issues.
  • Provide office responsibility including but not limited to JD Edwards financial program, filing, meeting arrangements, report preparation and editing, record management, AD HOC reports, telephone screenin

We are looking for someone with 3 – 5 years of C-level Executive Administrative support experience.  Must have superior communication skills to work with all levels of management.  Must have advance knowledge of MS Office.

This position will start off remote and will eventually work onsite when the company returns back to work so you must be a local candidate.  Pay is based on experience but we are looking at a range of $30-40/hr.  Hours are full time, M-F from 8am – 5pm. Position is temporary, expected to last 12 months with possibility of being extended. It may also lead to a long term role within the organization. 

Soft skills are key for this role! If you are ROCKSTAR Admin with experience supporting C-Level executives we want to hear from you today. 

To apply, submit resume today.

Volt is an Equal Opportunity Employer.