Executive Assistant in Burbank, CA at Volt

Date Posted: 7/26/2021

Job Snapshot

Job Description

Interested in getting a foot in the door into the Entertainment Industry?

Volt is seeking an Executive Assistant to the VP of Marketing for a leading Family Entertainment and Media Enterprise.  The Assistant will coordinate and perform a wide range of administrative and clerical support duties, as well as, manage day-to-day activities in support of the Marketing Department. This is a temporary contract for the next 3 months, in the West Coast/ Burbank, CA area.

Position will primarily focus in:

• Manages schedule, calendar and meetings for the VP of Marketing and the department as needed

• Interacting with senior executives of the company and other companies

• Manage and prepare documents including meeting agendas and presentation materials

• Occasionally creates PowerPoint presentations and other presentations using MS Office Suite

• Partner and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.

• Manage Expenses (including understanding of company expense policies) and creates expense reports and reconciles credit card account as needed

• Maintain standards of strict confidentiality with respect to all matters and documents

• Promote teamwork both internally and externally, works exceptionally well with executives, staff, and external associates

• Assist with departmental tasks, including conference calls for meetings

• Draft correspondence and manage incoming/outgoing mail

• Complete other administrative duties and departmental projects as assigned

Basic Qualifications:

• 2-3 Years previous administrative assistant experience required

• Excellent computer proficiency – Mac experience required & Windows: Microsoft Word, Excel, PowerPoint

• Excellent and professional phone skills

• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly

• Extremely comfortable working in fast-paced environments

• Detail oriented with the ability to maintain professionalism under pressure

• Ability to anticipate needs, be proactive, resourceful and flexible

• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture

• Strong people skills, including the ability to work effectively with other executives, film makers, assistants and staff at all levels

• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously

• Effective communicator, both verbally and written

• Proactive in thinking of ways to improve productivity and efficiency

• Ability to be flexible with work schedule. Some overtime required - not a set day/time

• SAP experience

• Previous executive support experience in a digital environment

• Experience working with International territories and time zones preferred

Required Education:

  • Bachelor’s Degree – Communication, English, Business Administration or equivalent

Hours: 

  • 9:00am to 6:00pm