Executive Assistant in Santa Ana, CA at Volt

Date Posted: 12/3/2019

Job Snapshot

Job Description

Volt Workforce Solutions has partnered with a leading automotive manufacturer in Fountain Valley to help identify an experienced Executive Assistant for immediate hire.

In this role you will assist with the following:

  • Coordinate Executives’ calendar, travel, meetings, conference calls, and correspondence
  • Provide front line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects
  • Monitor and analyze division budget and assist division with accruals and budget schedules
  • Process and track all program related invoices, expenses and purchase requisitions
  • Maintain and update Outlook contact and/or email groups
  • Prepare reports and presentations as needed
  • Coordinate and schedule meetings internally and/or with clients and vendors
  • Provide assistance in researching and analyzing division related information
  • Serve as a Department Ambassador acting as a liaison for all employee transfer/hiring processes
  • Manage internal/external correspondence, handling highly confidential issues
  • Assist with ad hoc reports
  • Other office/administrative duties as needed

We are looking for someone with:

  • A strong attention to detail
  • Ability to multi-task
  • 2 – 4 years of recent related executive or administrative support experience
  • Excellent communication skills with very strong customer service skills
  • Proficiency using MS Office

This is an immediate temporary position, expected to last 6 – 12 months, possibly longer. Pay rate is $26-30/hr depending on experience. Hours are full time, M-F from 8am – 5pm.

To apply, submit resume today.

Volt is an Equal Opportunity Employer.