Executive Assistant in Sacramento, CA at Volt

Date Posted: 11/19/2019

Job Snapshot

Job Description

Are you looking for your next Executive Administrative role?! Look no further, we may have the opportunity you have been looking for.

Our Client has been exceeding client expectations for 35 years. Their progressive growth and quality of service has lead them to be one of the nation’s leading firms in their industry.

As they continue to grow into new areas and markets, their focus is to maintain a team of creative, ambitious, and visionary individuals.

Job Description:

Our client is looking for an executive administrative/scheduling assistant in their corporate office located in Sacramento, CA. 

Candidates should be solution driven, able to think outside the box and have a strong work ethic. Strong organization skills required.   

Essential Duties & Responsibilities: 

  • Scheduling of all appointments
  • Arranges detailed travel plans, itineraries, and agendas, and compiles documents for travel-related meetings
  • Manages invitations, relevant follow-up and thank you notes, call sheets and other correspondence
  • Plans, coordinates, and ensures the schedule is followed and respected. Provides "gatekeeper" and "gateway" role.
  • Works closely and effectively to keep COB well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the COB updated.
  • Assists and coordinates meetings and events. This may include some or all of the following: event planning, contract review (hotel/catering/other vendors), scheduling, invitation, reservation and preparation of guest accommodations and the distribution and preparation of meetings.
  • Maintains discretion and confidentiality at all times
  • Must be flexible and be available to work occasional weekends and after hours
  • Strong initiative and ability to manage multiple projects

Minimum Qualifications:

  • Minimum 5 years’ experience in an administrative support C-Suite
  • Heavy calendaring using Outlook required
  • Experience assisting and coordinating meetings and events is required
  • Excellent communication, writing, and computer skills (Microsoft Office Suite) are necessary. Advanced Outlook is required
  • Self-motivated, proactive, and able to work independently

Volt Is An Equal Opportunity Employer