Executive Assistant in Vernon, CA at Volt

Date Posted: 5/29/2021

Job Snapshot

Job Description

Overview:

Reporting to the CEO, we are looking for an Executive Assistant that possesses structure, attention to detail, quality focus, high energy, and flexibility in a high-paced deadline-driven start-up organization. In this role you will need to work well in a team environment, be able to represent the CEO and the Leadership team with professional courtesy and acumen and deliver flawless work output.

Your daily routine also includes interaction with various Leadership team members across our lines of business. You will need to adapt procedures, processes, and techniques to complete assignments in line with the company's activities and goals. Maintain complex and detailed calendars, screen incoming calls and determine the level of priority, while using caution in dispensing information. Manage the coordination and logistics of both internal and external meetings. Arrange and coordinate domestic and international travel. Organize all aspects for offsite conferences and external events including catering and transportation.

Produce high quality emails and messages to individuals at all levels of the organization. Handle regular activities without prompting and advise in advance with issues or delays. Assist in editing spreadsheets and presentations, including printing and binding, for client meetings. Work cooperatively with the administrative assistants and other business teams, in positive partnership to support each other smoothly. Lead and coordinate on ad hoc projects as requested.

Qualifications and experience:

Must have a High School diploma, although a degree is preferred

Minimum 3-5 years in a similar role in a fast-paced start-up company

Strong ability to multi-task and manage a high workload and handle ambiguity

Strong process and organization skills

Highly sensitive and adept at moving seamlessly through an organization