Executive Assistant in Visalia, CA at Volt

Job Description

Volt Workforce Solutions is currently looking for a strong Executive Assistant  who will be responsible for performing a variety of administrative duties. The right candidate will be experienced, reliable and task-oriented. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. 

Volt Workforce Solutions is an equal opportunity employer.

ESSENTIAL RESPONSIBILITIES

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains an organized filing system of paper and electronic documents
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Represents the executive by attending meetings in the executive's absence; speaking for the executive
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Coordinates executive communications, including taking calls, responding to emails and interfacing with clients
• Prepares internal and external corporate documents for team members and industry partners
• Schedules meetings and appointments and manage travel itineraries
• Arranges events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events
• Develops and sustains a level of professionalism among staff and clientele
• Uphold a strict level of confidentiality

ESSENTIAL QUALIFICATIONS, REQUIREMENTS AND SKILLS

• Minimum of 4 years’ experience as an Executive Assistant reporting directly to senior management
• Bachelor’s degree preferred
• Advanced Microsoft Office Skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Excellent writing and reporting skills
• Exceptional interpersonal skills
• Friendly and professional demeanor

*Candidates selected must meet all pre-screening eligibility requirements.

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com