Field Office Administrator in Mabank, TX at Volt

Date Posted: 9/29/2020

Job Snapshot

Job Description

Volt Workforce Solutions is now hiring for an Field Office Coordinator for our client in Mabank, TX!

The Field Office Coordinator position is responsible for the management and coordination of a broad range of office activities of considerable complexity, in support of the department business goals and objectives.

Job Description:

The Office Coordinator will work with minimal supervision supporting multiple managers and department employees by performing administrative tasks, managing a wide variety of office activities and systems, including WFM, Salesforce, CDS, Trade Automation, BAAN and identifying and resolving problems with sales orders and shipping information. FOA will be responsible for determining work methods and coordinating projects with others and for prioritizing own workload and developing procedures; this position is also responsible for overall accuracy, completeness, and confidentiality. 

Business, Financial and administrative duties include:

-Maintain files and mail and shipping responsibilities. Operate and maintain supplies for the department. Maintain office equipment, schedule maintenance.

-Prepare reports, presentations, correspondence, meeting agendas and minutes, tables and spreadsheets.

-Process customer and vendor invoices and purchase orders. Issue and process service orders utilizing the Work Force Management System. Assist customers with invoicing issues. Assist Accounting with past due invoices.

-Maintain calendars for conference rooms, coordinate, plan and organize meetings, programs and events; -Assist department personnel and peers in office procedures, voice mail, electronic mail, time management as well as limited training in software applications.

-Recommend changes to improve office efficiency.

-Work with VSM on capital and departmental budget needs and submit A/R Requests, track spending of Capital/period expenses and equipment.

Minimum Required Qualifications:

  • 3 to 5 years of administrative/office coordinator work experience and providing support
  • Strong computer skills and proficient MS Office Programs
  • Excellent written and oral communication skills
  • Strong Organizational and Prioritizing Skills
  • High attention to detail and accuracy
  • High School Diploma or equivalent

Preferred Qualifications:

  • Experience in Salesforce Software
  • Experience with ERP software (SAP or BAAN)
  • Experience with Shipping Documentation