HR/Administrative Assistant in San Diego, CA at Volt

Date Posted: 11/14/2019

Job Snapshot

  • Employee Type:
  • Location:
    San Diego, CA
  • Job Type:
  • Duration:
    60 weeks
  • Date Posted:
  • Job ID:
  • Contact Name
    Volt Branch
  • Phone

Job Description

Volt Workforce Solutions is hiring an HR Assistant in the San Diego area!

Summary: This Human Resources Assistant is responsible for assisting and supporting HR professionals in Central Human Resources with a variety of human resource administrative and transactional tasks, including general office responsibilities such as filing, data processing, planning and organizing, and special projects.


  • Scan pension/personnel documents into document retention system (OnBase)
  • Archive research (microfiche, OnBase, gold cards, etc.)
  • Manage and track retirements and coordinate communication with employees, HR personnel, and Supervisors/Managers
  • Upkeep retirement lists and retirement postings on the intranet
  • Subpoena responses (collect requested benefit & personnel documents and submit to paralegal)
  • Assist with ad hoc audits or data verification requests
  • Assist with communications and mailouts to employees/retirees
  • Coordinate, advertise, and facilitate retirement plan education seminars
  • Employee Recognition
  • Extract employee data from HRIS (PeopleSoft), and prepare data to capture accurate employee information for service award administration and processing
  • Respond to and solve service award inquiries, issues, or concerns
  • Update procedure documentation as needed
  • Sending & retrieving boxes/documents from Iron Mountain
  • Assist with employee questions, issue resolution, and preparing and responding to data inquiries from external vendors
  • Assist with the preparation of presentations, info for web site, etc.
  • Assist with day-to-day document scanning
  • Assist all areas with coordinating events/training/seminars and general office responsibilities such as pick up & distribute mail, order paper, toner, supplies, printer maintenance, scheduling meetings, etc.
  • Other duties as assigned


  • High School Diploma, GED or Equivalent
  • 1 to 3 of experience in Human Resources and at least 2 years’ experience in an administrative
  • Proficient skills in MS Word, Excel and PowerPoint skills are required
  • Bachelor’s degree is preferred
  • Work experience in a HRIS is required
  • Familiarity with PeopleSoft is strongly preferred 
  • Experience with employee benefit plans preferred
  • Demonstrated experience with accuracy, tracking information and researching and verifying information from multiple sources

Volt is an Equal Opportunity Employer