HR Technician in San Diego, CA at Volt

Date Posted: 3/13/2020

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    San Diego, CA
  • Job Type:
  • Duration:
    60 weeks
  • Date Posted:
    3/13/2020
  • Job ID:
    218507
  • Contact Name
    Volt Branch
  • Phone
    858-505-8445

Job Description

Company Inf•

At one of the largest employers in San Diego, a major manufacturing company is looking for an HR Technician, following the description below. Feel free to also send an email to bhong@volt.com for more information.

Volt is an EEO/AA Employer. All qualified applicants – including minorities, females, veterans and individuals with disabilities – are encouraged to apply. Volt conducts Drug Screens and Background Checks

Job Description This position is responsible for assisting and supporting HR professionals in Central Human Resources with a variety of human resource administrative and transactional tasks, including general office responsibilities such as filing, data processing, planning and organizing, and special projects. This may include assisting employees with data research and/or cleanup, updating HR intranet pages, utilizing spreadsheets for analysis, creating reference documents, problem solving, responding to employee inquiries, etc.
 
Duties May Include:
 
Compliance
 
  • Primary point of contact for daily I-9 processing questions, provide resolution or escalate to HireRight or Compliance Specialist for resolution.
  • Manage weekly audits confirming domestic compliant completion of the I-9 process.
  • Provide audit support on regularly scheduled periods for documentation updates, employee work authorization reverification, confirmation of supporting documentation uploads for all I-9’s.
  • Assist with ad hoc audits and pulling data reports.
  • Assist with exit interview audits and research – following up directly with managers/supervisors and HR Reps when necessary
  • Assist with annual State and Federal legal posting updates for all state offices, district offices and customer sites are located.
  • Update procedure documentation as needed.
 
Pension/Investment
 
  • Scan pension/personnel documents into document retention system (OnBase)
  • Archive research (microfiche, OnBase, gold cards, etc)
  • Manage and track retirements and coordinate communication with employees, HR personnel, and Supervisors/Managers
  • Upkeep retirement lists and retirement postings on the intranet.
  • Subpoena responses (collect requested benefit & personnel documents and submit to paralegal)
  • Assist with ad hoc audits or data verification requests
  • Assist with communications and mailouts to employees/retirees
  • Coordinate, advertise, and facilitate retirement plan education seminars
 
Employee Recognition
 
  • Extract employee data from HRIS (PeopleSoft), and prepare data to capture accurate employee information for service award administration and processing.
  • Respond to and solve service award inquiries, issues, or concerns.
  • Update procedure documentation as needed
 
General HR Support:
 
  • Sending & retrieving boxes/documents from Iron Mountain
  • Assist with employee questions, issue resolution, and preparing and responding to data inquiries from external vendors
  • Assist with the preparation of presentations, info for web site, etc.
  • Assist with day-to-day document scanning.
  • Assist all areas with coordinating events/training/seminars and general office responsibilities such as pick up & distribute mail, order paper, toner, supplies, printer maintenance, scheduling meetings, etc.
  • Miscellaneous projects on occasion
Minimum Qualifications
  • Must have at least 2 years experience in an administrative or related position with similar responsibilities listed above
  • High School diploma or equivalent is required
  • Demonstrated work experience with highly confidential personnel information
  • Demonstrated experience on taking initiative and being resourceful to solve problems with minimal to no supervision
  • Proficient skills in MS Word, Excel and PowerPoint skills are required
  • Work experience in a Human Resource Information System is required
  • Excellent customer service skills are required
  • Demonstrated experience with accuracy, tracking information and researching and verifying information from multiple sources
  • Ability to learn new software and processes quickly and efficiently
  • General office experience, including working copy machines, fax, computers, filing systems, etc is required
Preferred Qualifications
  • Bachelor’s degree is preferred
  • Foundational understanding of I-9 requirements is strongly preferred
  • Familiarity with PeopleSoft or Workday is strongly preferred   
  • Familiarity with HireRight is strongly preferred
Minimum Education Level High School Diploma Minimum Years Experience 1 to 3 Travel Requirements None to minimal