IT Admin Assistant in Santa Monica, CA at Volt

Date Posted: 3/18/2020

Job Snapshot

Job Description

Volt is in search for an experienced IT Admin to join the team of Activision gaming company headquartered in Santa Monica. 

Provide Admin Support to VP Enterprise Applications / VP Infrastructure  

  • Maintain Calendars
    • Vendors
    • Assist Director Reports requests
    • Assist Business requests    
  • Submit Expense reports
  • Create team building events
  • Order office supplies
  • Organize travel arrangements
  • Manage meals for projects, team meetings, outside celebrations etc. 
  • Provide team support as needed

Office Management / Operations  

  • Assist with front door access
  • Assist with loaner badges
  • Submit service desk tickets on behalf of the suite, kiosk, etc.
  • Manage Day Porter

Finance Responsibilities

Manage CRF’s for the team

  • Submit high level CRF’s
  • Assist the team with Coding / POR line creation

Finance/Accounting Support

  • Submit POR’s
  • Assist with re-classification
  • Pull Open PO reports OBIEE
  • Pull CRF reports Salesforce Portal
  • Facilitate quarterly accruals
    • Open PO’s
    • Active CRF’s (PO not assigned)
    • Unpaid T&E 
    • Assist cc owner / 4A
  • Receive / submit approved invoices to AP
  • Consolidate vendor accounts as needed
    • Maintain annual Oracle Renewals (this will be managed by Mahesh and Sri)

Temp to hire - 1st shift - $20 - $25/hr DOE

For immediate consideration please email me Haylee Leighty at Hleighty@volt.com and I will contact you as soon as I can. I look forward to working with you soon.

Volt is an equal opportunity employer