A/P Specialist in Sebastopol, CA at Volt

Date Posted: 8/23/2019

Job Snapshot

  • Employee Type:
  • Job Type:
  • Duration:
    24 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $20.0 - $25.0/Hour
  • Contact Name
    Volt Branch
  • Phone

Job Description

Volt Workforce Solutions is seeking an experienced Accounts Payable Specialist  for our client located in Sonoma County, candidates must have proven experience with the day-to-day processing of the Accounts Payable functions.

We need a qualified accountant who can handle high volume of transactions for a growing company. Responsible for receiving incoming invoices, credit card expense reports and statements and employee expense reports verifying all data and information is correct and has proper authorization for payment and setting up invoices for payment in accordance with time lines and payment cycles. Applicant must be organized, detail oriented and possess strong technical and interpersonal skills.

Essential Duties and Responsibilities:

  • Contribute to the effective management of company funds by ensuring all supplier accounts are correct.
  • Verify appropriate approval and general ledger coding for specific transactions affecting supplier and customer account balances.
  • Perform research and resolve questions associated with processing of invoices, expenses, credit cards, check requests and purchase orders, including communicating the resolution of discrepancies to appropriate persons.
  • Provide training and support to other department staff for properly coding invoices for payment, as needed.
  • Ensure accurate entry of invoices into the financial system in a timely manner.
  • Review and process Concur expense reports and reconcile to the corresponding credit card statements.
  • Monitor employee compliance with travel and expense reimbursement policy.
  • Perform weekly check run.
  • Process weekly vouchers for consignment inventory.
  • Reconcile vendor statements, research and correct discrepancies.
  • Assist with month end and year end closings and prepare various account reconciliations.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Accounting clerical duties such as filing, scanning and preparation of various written correspondence.
  • Process vendor applications for credit.
  • Maintain vendor W-9 information.
  • Process annual 1099 and 1096 filings.
  • Prepare Accounts Payable files for year-end archive storage.
  • Maintain written procedure documentation for job related tasks.
  • Responsible for such other duties and assignments which the Company deems appropriate.
  • Some overtime may be required to meet month end and year end reporting deadlines.

Qualifications and Experience:

  • Associate Degree or Certificate in Accounting, Finance, or related and equivalent industry experience required.
  • 3-5 years of previous professional experience in accounts payable accounting. 
  • Accounting principles required..
  • Experience with 1099 filings highly regarded.
  • Excellent organization skills, attention to detail and ability to effectively manage multiple competing priorities with minimal supervision.
  • Advanced level experience MS Excel( Formulas and Macros), Word and 10-key by touch required.
  • Self-starter
  • Excellent verbal and written communication skills.
  • Proven interpersonal and conflict management skills.
  • Understanding of California Sales and Use Tax regulations highly regarded.
  • Ability to work well in a team environment.
  • Knowledgeable with regard to payables in a wholesale environment highly regarded.
  • Experience with Microsoft Dynamics AX highly regarded.

Please note the following:

  • This is a W2 position.
  • Direct inquiries only.
  • No 3rd party submittals please.
  • This position is not available for Corp-to-Corp.
  • This position is not available for Associate Vendors

In today’s job market, "who you know" matters more than ever - and that is why you should get to know Volt. We are one of the world’s largest recruiting companies, yet our success is built one successful placement at a time. Each of our recruiters has niche industry expertise, committed to connecting top talent with respected companies.

For more opportunities, connect with us online at https://jobs.volt.com.

Volt Workforce Solutions is an equal opportunity employer.

Click on the Apply button to apply for this job or call 707-547-1660 to speak to a Recruiter.