Accounting Assistant in Torrance, CA at Volt

Job Description

JOB SUMMARY:

Collects and Records payments to customers' accounts, processes AP invoices, maintains accounts receivable / accounts payable records and reconciles GL accounts by performing the following duties. Prepare GL accounts and reconciliations for monthly close. Assist in the preparation and distribution of financial statements. Ensure that all deliverables comply with regulatory guidance and professional standards. Provide assistance to management with external audit. Assist with general ledger projects. Review customer order with taxable sales tax status. Assist with special projects assigned by management.

ESSENTIAL DUTIES & RESPOSNIBILITIES include, but are not limited to the following.

• Perform collection calls and keep the A/R aging current,
• Answers accounts receivable phone inquiries and follows up,
• Prepare bank deposits and post payments,
• Research customers’ payment disputes and delinquent invoices for problem resolution,
• Bill and record charge backs and misc. billings,
• Process customer’s credit application, setup/update customer credit files, and coordinate credit hold matters.
• Assist accounts analysis and bank reconciliation,
• Reconcile financial discrepancies by collecting and analyzing account information
• Assist in preparing balance sheet, profit and loss statement, and other reports for the month end
• Assist in State Sales & Use Tax Filing (Monthly, Quarterly & Yearly) and follow up and maintain resale permits from customers
• Assist in company audit to support auditors requests as needed
• Follow accounting controls, policies and procedures
• Assist in reviewing commission payment and GPO fee accrued
• Update payment status on the commission worksheets to support commission calculation
• Assist Accounting department in month-end close and prepare monthly AR aging, AR statement to customers, and other necessary reporting.
• Process AP invoices, maintain AP aging report, and resolve pricing issues with vendors and purchasing department,  
• Back up and support Accounts Payable department as needed, 
• Assist in Concur Expense related operation,
• Support Business Administration Manager for the monthly expense analysis
• Assist the payment process for employee millage expense reimbursement
• Ensure working area is tidy,
• All other duties as assigned or required,

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate’s degree (A.A.) or equivalent from two-year college or technical school in Accounting/Bookkeeping preferred; 2+ years of related Accounts Receivable, Accounts Payable or Collections experience; or equivalent combination of education and experience.

Microsoft Excel and Microsoft Word skill is must.

SKILLS AND ABILITIES REQUIRED:

• Understanding of Generally Accepted Accounting Principles (GAAP). Knowledge of Statutory accounting principles.
• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices,
• Computer literate, advanced knowledge of Excel.
• Strong analytical and problem solving skills,
• Self-starter and team builder,
• Must be able to handle multi-tasks and to meet deadlines as well,
• Requires minimal supervision and guidance in carrying out daily duties.

LANGUAGE SKILLS:

English skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardization situations.

PHYSICAL DEMANDS:

Talk or hear directly or by phone: less than 50%

Travel: less than 10%

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT:

Work in the office: more than 90%

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.