Accounts Payable in Sunol, CA at Volt

Date Posted: 9/12/2018

Job Snapshot

  • Employee Type:
    Direct Hire
  • Location:
    Sunol, CA
  • Job Type:
  • Duration:
    N/A
  • Date Posted:
    9/12/2018
  • Job ID:
    137350
  • Pay Rate
    $0.0 - $25.0/Year
  • Contact Name
    Volt Branch
  • Phone
    510/505-0560

Job Description

Direct Hire opportunity for AP Accountant

with Construction Experience

We are seeking an Accounts Payable | Office Administrator to join our team and shine by contributing their skills and talents.

Job Purpose:


The A/P & Office Administrator is in charge of performing full cycle accounts payable processes, assist with day to day administrative functions and special projects. The A/P & Office Administrator works independently and under the direction and guidance of the company owner.

Accounts Payable Responsibilities:
The A/P & Office Administrator takes the lead in performing his/her duties while working closely with estimators, the Job Costing & AR Clerk, and Dispatch to monitor expenses and process invoices and credit card charges.
• Receive & process invoices from vendors (ensuring amounts match quoted prices, resolving discrepancies &
coding appropriately). Respond to vendor inquires as needed.
• Handle expense reimbursements (for completed/approved check requests).
• Process a sizeable volume of paperwork in a timely manner.
• Request/provide relevant legal documentation for Pre-Lien and Lean Releases.
• Perform weekly check runs; prepare payments (checks, online, etc.).
• Perform daily bank reconciliations and required journal entries.
• Perform bank deposits.
• Provide expense reports to estimators, project managers, foremen and management.
• Perform year-end reporting.
• Process annual 1099 forms.
• Assist in internal and external audits as needed.
• Maintain the A/P filing system.
• Maintain a “Subcontractors Binder” with Certificates of Insurance, Contractor License records & W9s.
• Maintain a “City Licenses Binder” with form requests and payments for permits.
Office Assistant Responsibilities:
• Provide outstanding customer service.
• Review/audit employee timesheets according to company payroll policies and assist in related duties.
• Auditing new hire paperwork. Support with on-boarding procedures, including processing I-9s and standard
new-hire paperwork.
• Assist management and other staff to ensure compliance with applicable federal and local laws.
• Mail distribution.
• Maintain admin office supply inventory.
• Answering, screening, and forwarding incoming calls.
• Perform other administrative duties as assigned.

Additional Skill needed:
• Must have highly developed organizational skills.
• Natural ability to pay attention to detail and accuracy.
• Ability to prioritize workloads, tasks, meet deadlines and respond to changing priorities.
• Excellent interpersonal skills; able to work as part of a team and independently.
• 5+ years prior experience in full cycle Accounts Payable.
• Associates Degree, or equivalent, in a direct or relevant field; college degree preferred.
• Able to communicate effectively in English; knows how to ensure that all communications are delivered to
the intended recipient(s) both verbally and in writing. Knowledge of Spanish is a plus but not required.
• Technology Literacy is a must. Proficiency in Apple computers as well as Word, Excel, Outlook.
Construction accounting software experience is preferred. Foundation software knowledge is ideal.
• Customer Service attitude. Have demonstrated and verifiable positive work history.
• Must be punctual