Admin Assistant 1 in Louisville, KY at Volt

Date Posted: 4/17/2018

Job Snapshot

  • Employee Type:
    Contingent
  • Duration:
    28 weeks
  • Date Posted:
    4/17/2018
  • Job ID:
    108930
  • Pay Rate
    $0.0 - $12.9/Hour
  • Contact Name
    Volt Branch
  • Phone
    919-782-7440

Job Description

Volt Workforce Solutions is looking for an Administrative Assistant for one of the leading pharmaceutical distributors in North America. After reading the job info below, if interested, email an updated resume (in Word format).

Job Title: Administrative Assistant

Location: Louisville, KY

Position Summary
Provides a wide range of administrative support for the manager(s) supported by efficiently and effectively executing department/operational procedures and processes to help meet the business objectives.

Key Responsibilities:
• Ensures all incoming inquiries are handled in a timely manner, from both outside customers and team members
• Receives and responds to routine correspondence following established procedures not requiring management review
• Coordinates, arranges, and participates in department functions such as training, conference calls and departmental meetings
• Researches topics, collects data, compiles and analyzes basic information for inclusion in reports or presentation materials – prepares charts, graphs, or tables as needed
• Prepares standard and special reports following general directions in a timely manner.
• Organizes and prioritizes large volumes of information and/or calls.
• Performs administrative and office support activities to include but not limited to filing, data entry, ordering supplies, and receiving telephone calls
• Answers routine and non-routine questions
• May act of first point of contact for the department supported, which may include receiving and directing visitors

Required Qualifications
• High School Diploma or equivalent
• Knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment
• Excellent interpersonal skills and advanced verbal and written communication skills and listening skills
• Excellent organization and planning skills
• Detail-oriented
• Ability to multi-task and show initiative
• Ability to be flexible and set and adjust priorities appropriately
• Ability to exercise efficiency and independent judgment and employ basic reasoning skills
• Strong computer skills, Microsoft Word, Excel, PowerPoint, & Outlook and presentation software
• Excellent working knowledge of Excel including, formatting, formulas and reporting
• Demonstrate high level of integrity and professionalism to handle sensitive and confidential information
• Customer service orientation
• Must be able to read, write, speak and understand the English language

Preferred Qualifications:
• Experience as an administrative assistance supporting multiple managers
• Experience managing schedules, completing presentations and documents, booking travel and using expense account software

As a Volt employee, you can expect the highest level of support.  We have a long-standing tradition of developing lasting and mutually beneficial relationships with our employees.  Contact a Volt representative by applying to this posting online for immediate consideration. Submit your resume today! To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com

Volt is an Equal Opportunity Employer.

Pay Rate is $12.90/hr.