Admin Assistant in Frederick, MD at Volt

Date Posted: 3/1/2018

Job Snapshot

Job Description




Administrative Assistant


Frederick, MD 21704


5 months


Mon – Fri

8 am – 5 pm

Pay rate:

$ 22 hr

Are you looking for a new opportunity as an Administrative Assistant in Frederick, MD. Do you have a passion for presentations, reports, spreadsheets and graphs? We are currently seeking a self-driven, ambitious candidate to join our team.

Position Objective:

Provide complex administrative support functions for Senior Management and the department employees ensuring efficient office operations. 

Essential Functions:

  • Provide advanced assistance to a department and site by performing various complex administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations
  • Perform word processing and desktop publishing to include presentations, reports, spreadsheets and graphs; transcribe information of a technical, confidential and/or sensitive nature; may be required to take meeting and/or conference call minutes
  • Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity
  • Manage and coordinate site wide activities supporting engagement
  • Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers
  • Utilize company personnel at all organizational levels to gather information to prepare reports
  • Respond to and route inquiries to appropriate personnel as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the department head and/or department members
  • Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests
  • Handle highly confidential, sensitive and/or critical information, files, records and reports
  • Actively promote and ensure clear communication within the department and facilitate inter-departmental communication
  • Manage and coordinate projects and programs to ensure high quality end results within given timeframe


  • Excellent written and oral communication skills are required
  • Must be able to interface effectively within all levels of the organization
  • Requires a thorough knowledge of corporate operations and product line
  • Job encounters varying work situations, involving significant complexity
  • Considerable independent judgment and initiative are required in resolving problems and making recommendations
  • Accuracy is required in performing all functions of this position
  • Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
  • Initiative and organization skills are extremely valuable to ensure a smooth office operation
  • Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player

Education Requirements:

  • Associates degree in business or similar discipline, or the equivalent knowledge and experience required
  • Office/secretarial certification preferred
  • Experience Requirements Requires a minimum of five years of related specialized administrative experience
  • Successful experience working with senior level management is also required
  • Must demonstrate exceptional computer skills to include Power Point software
  • Demonstrated ability to read difficult instructions and maintain written records required

We are committed to hiring a diverse workforce

*Minimum Qualifications (must have)

*Preferred Qualifications (nice to have)

**Attire must be presentable and appropriate for the working environment**

Call Jenyfer Alvarez @ 215-606-6968 or email for more information

Volt has a talented and optimistic staffing team focused on the quality of your career

Volt is an Equal Opportunity Employer