Administrative Assistant 7 - in Mabank, TX at Volt

Date Posted: 7/30/2019

Job Snapshot

Job Description

This position reports to the Gas Compressor Manager. This position

provides support to the Gas Compressor after market business

related to Mabank projects, the Gas Compressor Manager, Field

Service Supervisor, Value Stream Coordinator, Overhaul Business

Management, Mabank Finance, and shop employees by performing

administrative tasks, managing a wide variety of office activities and

systems, including WFM, Salesforce, CDS, Trade Automation, BAAN

and identifying and resolving problems with sales orders and

shipping information.

Assignments may require innovation and the incumbent is

responsible for determining work methods and coordinating projects

with others. The FOA is responsible for prioritizing their own

workload and developing procedures. The FOA is also responsible for

overall accuracy, completeness, and confidentiality of information.

-Order PPE equipment for field employees.

-Track FSR training and certification.

Business, Financial and administrative duties include:

-Maintain files and mail and shipping responsibilities. Operate and

maintain supplies for the department. Maintain office equipment,

schedule maintenance.

-Prepare reports, presentations, correspondence, meeting agendas

and minutes, tables and spreadsheets.

-Process customer and vendor invoices and purchase orders. Issue

and process service orders utilizing the Work Force Management

System. Assist customers with invoicing issues. Assist Accounting

with past due invoices.

-Maintain calendars for conference rooms, coordinate, plan and

organize meetings, programs and events;

-Assist department personnel and peers in office procedures, voice

mail, electronic mail, time management as well as limited training in

software applications.

-Recommend changes to improve office efficiency.

-Work with VSM on capital and departmental budget needs and

submit A/R Requests, track spending of Capital/period expenses.

and equipment.

-Bilingual is a plus

-All other duties as directed.

*Minimum Qualifications High School Diploma or GED

3-5 years of administrative experience

Proficient in Microsoft Office

Preferred Qualifications

Experience with Salesforce Software

Experience with ERP software (SAP or BAAN)

Experience with Shipping Documentation

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