Administrative Assistant II in MONTE VISTA, CA at Volt

Date Posted: 6/10/2019

Job Snapshot

Job Description

Volt has an opening for an Administrative Assistant to assist in the administrative tasks such as ensuring room reservations and event requests are handled in a timely manner for our client in Santa Clara, CA. Volt's Client is an American multinational technology company that designs, develops, and sells consumer electronics, computer software, and online services.

Duties:

  • Ensures room reservations and event requests are handled in a timely manner
  • Addresses incoming emails, phone calls and texts in a timely, efficient manner.
  • Partners with team members, internal customers and cross-functional partners to understand and define the needs of meetings and events.
  • Provides high-touch customer service and manages all the details to execute flawless meetings and events.
  • Attends event setups to ensure that space is set properly and is ready on-time if needed.
  • Weekly facility checks and bi-weekly storage walkthroughs.
  • Maintains a helpful, supportive demeanor and develops good relationships.
  • Works well under pressure and maintains self-composure and integrity.
  • Exercises good judgement.
  • Remains flexible and prepared for changes to the schedule, including working early mornings, evenings or weekends.

Skills:

  • Bachelor's Degree or equivalent work experience preferred.
  • 2 + years’ experience in an administrative support, customer service, event management, conference center or facility management role is preferred.
  • Must be extremely organized and possess excellent customer service skills.
  • Effective communication skills are required.
  • Must be a proactive team player, collaborator and problem solver, with an eye for details.
  • Experience working in a fast-paced, innovative environment
  • Solid time management skills and follow-through ability to meet the service level expectations
  • Works well under pressure, maintains composure and exercises good judgement.
  • Resourceful and adaptable to changing needs.

Please note the following:

  • This is a W2 position.
  • Direct inquiries only.
  • No 3rd party submittals please.
  • This position is not available for Corp-to-Corp.
  • This position is not available for Associate Vendors

In today's job market, "who you know" matters more than ever - and that's why you should get to know Volt. We're one of the world's largest recruiting companies, yet our success is built one successful placement at a time. Each of our recruiters has niche industry expertise, committed to connecting top talent with respected companies.

For more opportunities, connect with us online at jobs.volt.com

Volt is an equal opportunity employer

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PLEASE NOTE: When calling in for this position, please call our Recruiter at: (916) 923-0544.  Thank you.