Administrative Assistant II in MONTE VISTA, CA at Volt

Date Posted: 6/10/2019

Job Snapshot

Job Description

Volt has an opening for an Administrative Assistant to assist in the administrative tasks such as ensuring room reservations and event requests are handled in a timely manner for our client in Santa Clara, CA. Volt's Client is an American multinational technology company that designs, develops, and sells consumer electronics, computer software, and online services.


  • Ensures room reservations and event requests are handled in a timely manner
  • Addresses incoming emails, phone calls and texts in a timely, efficient manner.
  • Partners with team members, internal customers and cross-functional partners to understand and define the needs of meetings and events.
  • Provides high-touch customer service and manages all the details to execute flawless meetings and events.
  • Attends event setups to ensure that space is set properly and is ready on-time if needed.
  • Weekly facility checks and bi-weekly storage walkthroughs.
  • Maintains a helpful, supportive demeanor and develops good relationships.
  • Works well under pressure and maintains self-composure and integrity.
  • Exercises good judgement.
  • Remains flexible and prepared for changes to the schedule, including working early mornings, evenings or weekends.


  • Bachelor's Degree or equivalent work experience preferred.
  • 2 + years’ experience in an administrative support, customer service, event management, conference center or facility management role is preferred.
  • Must be extremely organized and possess excellent customer service skills.
  • Effective communication skills are required.
  • Must be a proactive team player, collaborator and problem solver, with an eye for details.
  • Experience working in a fast-paced, innovative environment
  • Solid time management skills and follow-through ability to meet the service level expectations
  • Works well under pressure, maintains composure and exercises good judgement.
  • Resourceful and adaptable to changing needs.

Please note the following:

  • This is a W2 position.
  • Direct inquiries only.
  • No 3rd party submittals please.
  • This position is not available for Corp-to-Corp.
  • This position is not available for Associate Vendors

In today's job market, "who you know" matters more than ever - and that's why you should get to know Volt. We're one of the world's largest recruiting companies, yet our success is built one successful placement at a time. Each of our recruiters has niche industry expertise, committed to connecting top talent with respected companies.

For more opportunities, connect with us online at

Volt is an equal opportunity employer

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PLEASE NOTE: When calling in for this position, please call our Recruiter at: (916) 923-0544.  Thank you.