Administrative Assistant III in Dubuque, IA at Volt

Date Posted: 3/26/2018

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    Dubuque, IA
  • Duration:
    96 weeks
  • Date Posted:
    3/26/2018
  • Job ID:
    101182
  • Pay Rate
    $0.0 - $15.31/Hour
  • Contact Name
    Volt Branch
  • Phone
    515-224-6132

Job Description

Job Title: Administrative Assistant III

Volt has a determined and focused recruiting team who’re driving to find candidates just like yourself! We have a GREAT opportunity for you to become a part of a growing hard-working team. Apply today!

Job Description:

We’re currently seeking a highly-motivated, well-organized, and responsible candidate to fill our open Administrative Assistant III position. In this position you would be responsible for performing a full range of administrative support duties and performing/maintaining other additional duties at a high-level of organization.  

The daily duties for this position are as the following (NOT limited to):

  • Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers
  • Develop and maintain internet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll
  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.)
  • Researches, resolves and responds to inquiries/concerns from internal and/or external customers
  • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers
  • Distributes information as appropriate to department members or internal/external customers
  • May perform analysis of data and resolve discrepancies following prescribed procedures
  • Updates and maintains databases, systems applications or files to ensure accurate and current information is available
  • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications
  • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages
  • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed
  • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution
  • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf

***Previous Administrative experience preferred***

Volt has over 60 years of experience and is a leader in the industry. We have gained a reputation of being one of the most knowledgeable and accomplished strategic workforce partners in business for clients and candidates alike. Please note: If you do not meet all the qualifications of the position listed here, please be sure to go to jobs.volt.com to see the other positions we have available that you may qualify.

Volt is an Equal Opportunity Employer.

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