Administrative Assistant in San Diego, CA at Volt

Date Posted: 3/16/2018

Job Snapshot

Job Description

Job Description / Qualifications:
This position is accountable for performing complex administrative tasks.  Ideal candidate should possess excellent computer and organization skills and can work with little or no direction, but in accordance with departmental priorities and company policies. 
Principal Accountabilities:

  • Provide Administrative support to 1 Operations Managers, 4 Value Stream Managers, and 7 Supervisors.
  • Coordinate and perform complex administrative tasks, often of a confidential nature, using department procedures and policies.
  • Research and resolve a wide range of problems in accordance with department objectives, using discretion and sound judgment to facilitate workflow.
  • Compose and prepare detailed reports, presentations, correspondence, meeting minutes, graphs, tables, charts, spreadsheets, including the use of graphics and text art. Includes researching and assembling information and materials from various sources.
  • Exercise some independent judgment in initiating, planning, coordinating and implementing a variety of large projects or functions. Plan and organize events, including price negotiation for equipment rental and catering services.
  • Use advanced computer skills for various software packages including set up and maintenance of databases. Create and generate purchase requisitions and maintenance requests. Use advanced features of electronic mail and time management.
  • Maintain multiple calendars for management and conference rooms; coordinate, plan, organize meetings, programs and events.
  • Train or assist department personnel and peers in office procedures, voice mail, electronic mail, time management, as well as limited training in software applications. Recommend changes to improve office efficiency.
  • Setup and maintain specialized resource files. Authorize limited departmental expense and cost control for supplies, purchase requisitions, check requests, and department purchases.
  • Generate and distribute reports and presentations using Microsoft Excel and PowerPoint.
*Minimum Qualifications

High School diploma

*Preferred Qualifications -Strong organizational skills
-Highly proficient in Microsoft Excel, Microsoft Word, and PowerPoint
-Excellent communication and interpersonal skills
-College degree preferred
*Minimum Education Level High School Diploma
*Minimum Years of Experience 1 to 3

Volt is EOE