Administrative Assistant in Reading, PA at Volt

Date Posted: 10/30/2019

Job Snapshot

Job Description

Volt Workforce Solutions is now hiring!! We are looking for an experienced Administrative Assistant to join our growing team.  This position is a temp to hire opportunity with benefits starting immediately and a competitive salary!

The administrative assistant reports directly to the plant manager and assists in daily functions and tasks of the plant.  This position interacts daily with all the levels of the company and has a focus on customer service.

RESPONSIBILIES/DUTIES:  Employees must be able to perform the essential functions of the job.  The essential functions of the position include, but are not limited to the following:

  • General office responsibilities including preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, data entry, and assisting with audits. 
  • Cross Trained backup for IQ production data entry.
  • Receive telephone calls and provide assistance or take accurate messages as appropriate
  • Manage printing, photocopying, mailing, and faxing tasks and equipment as assigned
  • Coordination of company meetings including working with vendors for refreshments and catered meals.  
  • Purchasing of office supplies and monthly credit card reconciliation
  • Assists with filing and projects for multiple departments
  • Manage calendars and special events
  • Assist with special projects
  • Maintains the MSDS and GFSI files
  • Conducts food safety and defense self-inspections and reports on deficiencies.
  • Other duties as assigned

THE DESCRIPTION ABOVE REPRESENTS THE MOST SIGNIFICANT ESSENTIAL DUTIES OF THE JOB BUT DOES NOT EXCLUDE OTHERS

EDUCATION/SPECIAL SKILLS/EXPERIENCE/TRAINING:

  • Education/Work Experience: High School Diploma or GED required.  Minimum 2 years of experience working in an office environment.
  • Language Ability: Must have excellent communication and interpersonal skills
  • Math Ability: Proficient mathematical skills
  • Reasoning Ability: Ability to systematically work through problems, can work with deadlines individually or as part of a team.  Strong organizational skills and ability to work independently.
  • Computer Skills: Microsoft Office Suite
  • Travel Requirements – Minimal car travel.  Valid PA Drivers License required.
  • Other (including certifications and licenses): None