Administrative Assistant in Santa Ana, CA at Volt

Date Posted: 10/20/2019

Job Snapshot

Job Description

Volt Workforce Solutions has partnered with a leading company in Fountain Valley to help identify an experienced Administrative Assistant.

In this role you will provide administrative support to the Product Planning team.

Specific Duties:

  • Prepare analyses and presentations using Excel and PowerPoint
  • Coordinate the daily affairs for the Division Head
  • Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles
  • Work independently, innovatively and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines
  • Maintain helpful, willing and responsive attitude with all divisional interactions
  • Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.
  • Assist Division Head and staff with expense report submission.
  • Coordinate travel arrangements with Company corporate travel agency
  • Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules
  • Process and track all program related invoices, expenses and PR’s
  • Work with the Division Head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner
  • Maintain and update Outlook contact and/or email groups
  • Review files/materials for accuracy and consistency
  • Prepare and/or assist in preparation of reports and presentations as required by management
  • Coordinate and schedule meetings internally and/or with clients and vendors
  • Provide assistance in researching and analyzing division related information, if, and when, necessary
  • Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes
  • Manage support desk and supply area
  • Manage internal/external correspondence, handling highly confidential issues
  • Provide office responsibility including, but not limited to, filing, meeting arrangements, report preparation and editing, record management, Ad Hoc reports, and telephone screening

Requirements:

  • 2 – 3 years related administrative experience
  • Must be proficient in using MS Office

Pay rate is $24-26/hr.  Hours are M-F from 8am – 5pm. Position is temp in nature expected to last until 6/2020, possibly longer. It also offers a foot in the door of a top company. 

To apply, submit resume today.

Volt is an Equal Opportunity Employer.