Administrative Assistant in Bellevue, WA at Volt

Date Posted: 6/26/2019

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    Bellevue, WA
  • Duration:
    12 weeks
  • Date Posted:
    6/26/2019
  • Job ID:
    184768
  • Pay Rate
    $0.0 - $30.0/Hour
  • Contact Name
    Volt Branch
  • Phone
    425-629-7537

Job Description

Do you have previous experience providing Administrative support to an Executive team? Do you want to work in a fast-paced environment? Volt Workforce Solutions is in search of an experienced Administrative Assistant for this potential Temp-to-Hire opportunity.

As the Administrative Assistant you will provide high level administrative support to the team. Specific duties will include:

  • Keep leadership and management teams apprised of calendar, action items, messages and relevant business issues
  • Coordinate complex domestic and international travel (all logistics including flight, hotel, visas, airport transport etc. as needed)– understand geography and political dynamics in developing countries to insure safe transit planning
  • Manage existing and new vendor relationships including on-boarding new vendors, updating vendor list on SharePoint, and monthly reporting on vendor expense reports when requested
  • Administrative management and support for onboarding of new employees and contractors including working with the Program Manager to understand the on-boarding timeline and required special logistics, requesting on-boarding service now ticket, tracking on-boarding progress to ensure that all facilities and IT requests are completed in a timely manner
  • Communicate team wide events including but not limited to photo sessions, morale events, and speaker sessions
  • Maintain org and seating chart information, ensuring that titles are consistent with the website
  • Prepare meeting minutes during the leadership team, monthly manager’s meeting, and weekly team all-hands
  • Prepare expense reports and coordinate reimbursement, including but not limited to trip reimbursements and miscellaneous expense reimbursement for all managers when requested

Qualifications:

  • At least 5 years of administrative experience supporting Executives
  • Experience coordinating and facilitating Corporate Events
  • Advanced computer skills including Microsoft Office Suite
  • Excellent communication skills, both written and spoken
  • Must be detail-oriented, able to develop and maintain highly organized work environment, and able to effectively prioritize
  • Proven ability to set priorities and work independently with little or no supervision

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com

Volt has over 60 years of staffing experience. We work with many of the Fortune 500 and 1000 companies to provide workforce solutions. We offer many direct hire full-time positions as well as many contingent/temporary positions. We offer our workers competitive pay and benefits, as well as educational programs and redeployment assistance.

VOLT is an Equal Opportunity Employer