Administrative Assistant in San Diego, CA at Volt

Date Posted: 4/20/2018

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    San Diego, CA
  • Duration:
    60 weeks
  • Date Posted:
    4/20/2018
  • Job ID:
    104484
  • Pay Rate
    $18.0 - $18.0/Hour
  • Contact Name
    Volt Branch
  • Phone
    919/782-7440

Job Description

Volt Workforce Solutions is looking for an organized and dependable administrative assistant for our client in San Diego, CA.  In this role, you would be instrumental in handling the day to day operations for multiple managers, from planning events to preparing reports.  This is a great opportunity for you to showcase your ability to solve problems with minimal input and keep a cool head in an ever changing environment.  

Job Duties:

  • Provide Administrative support to 1 Operations Managers, 4 Value Stream Managers, and 7 Supervisors.
  • Coordinate and perform complex administrative tasks, often of a confidential nature.
  • Research and resolve a wide range of problems using discretion and sound judgment.
  • Compose and prepare detailed reports, presentations, correspondence, etc. Includes researching and assembling information and materials from various sources.
  • Plan and organize events, including price negotiation for equipment rental and catering services.
  • Use advanced computer skills for various software packages including set up and maintenance of databases. 
  • Create and generate purchase requisitions and maintenance requests.
  • Maintain multiple calendars for management and conference rooms; coordinate, plan, organize meetings, programs and events.
  • Train or assist department personnel and peers in office procedures, voice mail, electronic mail, time management, as well as limited training in software applications. 
  • Authorize limited departmental expense and cost control for supplies, purchase requisitions, check requests, and department purchases.
     

Qualifications:

  • Strong organizational skills
  • Highly proficient in Microsoft Excel, Microsoft Word, and PowerPoint
  • Excellent communication and interpersonal skills
  • Quick learner and able to adapt to changes
  • Deadline driven with a high attention to detail

Preferred Qualifications:

  • Event planning experience
  • Experience scheduling and managing calendars
  • Experience transcribing notes or data entry
  • Cognos, Bond, or Sport system experience
  • College degree preferred; High School diploma required

Volt is an Equal Opportunity Employer