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Administrative Assistant in New York, NY at Volt

Date Posted: 5/18/2019

Job Snapshot

Job Description

Volt Workforce Solutions is looking for a bright individual to work as an Administrative Assistant with our client, a worldwide banking institution.  In this role, you would support a number of Corporate Bankers and assist them with travel booking, expense reimbursement, and meeting scheduling as needed.  This role requires a quick learner with high attention to detail who is able to thrive in a fast-paced environment.
Key Duties:
  • Answer and screen telephone calls and direct messages and calls to appropriate person
  • Review and sort incoming mail, deliver to appropriate person
  • Make domestic and international travel arrangements and schedule appointments as needed
  • Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
  • Manage calendars including scheduling meetings, rooms and appointments.
  • Track expenses and manage corporate credit cards
  • Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service
  • Gather information and conduct research as required
Requirements:
  • Excellent communication and interpersonal skills
  • Ability to work independently and manage one’s time
  • Ability to keep information organized and confidential
  • Knowledge of computer applications, such as Microsoft Word, Excel, Outlook, PowerPoint and Concur
  • Experience with calendar management
  • Experience coordinating travel arrangements
  • Experience submitting expense claims for reimbursement
  • Active listening skills
  • Quick learner
  • High attention to detail
  • Ability to work under pressure in a fast-paced environment
Volt is an equal opportunity employer