Administrative Assistant in Visalia, CA at Volt

Job Description

Volt Workforce Solutions is currently looking for a strong Administrative Assistant who will be responsible for performing a variety of administrative duties, managing the office, and assisting upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.

Volt Workforce Solutions is an equal opportunity employer.

ESSENTIAL RESPONSIBILITIES

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed
• Maintain an organized filing system of paper and electronic documents
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Develop and sustain a level of professionalism among staff and clientele
• Uphold a strict level of confidentiality

ESSENTIAL QUALIFICATIONS, REQUIREMENTS AND SKILLS

• Friendly and professional demeanor
• Associates Degree preferred
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner
• Exceptional communication skills

*Candidates selected must meet all pre-screening eligibility requirements.

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com