Billing Clerk-Shipping in Chicago, IL at Volt

Date Posted: 6/30/2020

Job Snapshot

  • Employee Type:
  • Location:
    Chicago, IL
  • Duration:
    24 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
  • Contact Name
    Volt Branch
  • Phone

Job Description

VOLT is immediately for a billing clerk for one of our most valued clients in the south side of Chicago.

Job Summary

Shift/Hours: 12pm – 8pm

Department: Shipping

Reports to: Shipping Manager

Position Type:   Temporary Contract; possibility to convert to direct hire 

Pay: $16/hour + potential OT

Essential Functions and Responsibilities

  • The logistics clerk assists the department manager and shipping supervisors with daily shipping activities.
  • Maintain Paperwork and Records on all the specifics related to what is coming in or going out of the company. This includes: keeping electronic logs and/or paper files accurate and up-to-date, tracking orders, answer billing questions, and discuss content.
  • Handle Outgoing Shipments based on received orders from sales. Arrange the particulars of deliveries. They choose transportation methods based on factors such as size, cost, and when the items are needed. They notify material handlers of what will need to be pulled from inventory and the time at which pickup is scheduled. Coordinating efforts so that multiple orders can be grouped together for pick-up helps with cost control. If discrepancies arise with the carrier, the logistics clerk looks into the agreed-upon terms.
  • Receive Incoming Shipments and examine orders arriving at the company. Inspect for damage, verify correctness, and input information into inventory records. Since deliveries can be large, the logistics clerk may make a point of scheduling arrival at a time when sufficient manpower exists to handle unpacking and movement.
  • Deal with Customers and keep clients posted on the status of their orders. If delays or unexpected situations arise, logistics clerks provide a heads-up and do what they can to minimize inconvenience. They also handle replacements when incorrect goods arrive. Likewise, if orders are damaged in transit, logistics clerks send out new items and file claims with the carrier.
  • Report and communicate with departmental leaders about daily activities.
  • Able to assist Dispatcher when needed.
  • Other duties as assigned.


  • Minimum of a high school diploma or equivalent
  • One year of experience in logistics or supply chain experience preferred
  • One year of experience performing clerical duties and data entry preferred


  • Must be reliable, responsible and dependable and fulfilling obligations
  • Ability to prioritize, multi-task and meet deadlines in fast-paced environment
  • High degree of accuracy and attention to detail
  • Strong written and verbal communication skills
  • Strong organization and data management skills
  • Ability to handle stressful situations
  • Capable of working unsupervised in a fast-paced environment
  • Problem solving skills
  • Ability to work as a team player is essential
  • Proficiency in MS Office and computer skills
  • Demonstrated ability to read and write fluently in English

Physical Requirements

  • Lift or move objects weighing up to 30 pounds frequently; up to 40 pounds occasionally.
  • Sitting, standing for long periods of time in office environment

VOLT is an equal opportunity employer.