Business Office Coordinator in Portland, OR at Volt

Date Posted: 7/15/2018

Job Snapshot

  • Employee Type:
  • Location:
    Portland, OR
  • Job Type:
  • Duration:
    12 weeks
  • Date Posted:
  • Job ID:
  • Contact Name
    Volt Branch
  • Phone

Job Description

Business Office Coordinator

M-F 8:30am-5:30m- Full Time

$43,000-$48,000 DOE

Johns Landing Area

3 months- temp to hire

The following duties are customary for this position, but are not to be construed as

all-inclusive. Duties may be added, deleted and assigned based on management

discretion and institutional needs.

• Process and apply student payments from all funding sources received online, by mail

and by phone.

• Answers phone, email and written inquiries pertaining to student accounts within 24


• Daily customer service to student inquiries; generate needed statements, process

payments and refunds.

• Maintains files and updates student records appropriately and accurately – All student

correspondence and activity must be documented in the institution’s CRM, accounting

system, and/or student information system if applicable.

• Maintains familiarity with tuition, fees and miscellaneous charges.

• Process accounts receivables including payment entry, account reconciliations and inhouse

collections for past due accounts.

• Perform daily credit card, cash, and check deposits and reconciliations to match account


• Processes fee assessments as needed, e-billing, and payment processing.

• Establish and audit student payment plans in merchant services portal and accounting

system with 100% accuracy.

• Billing of third parties for amounts to be paid on behalf of students (Vocational

Rehabilitation, Military Tuition Assistance, etc.).

• Process financial aid disbursements.

• Perform "End of the Month" accounts receivable reconciliations, reports and Statement


• Perform “End of Month” accounts payable reconciliations including credit card

reconciliations and financial account reviews.

• Process all accounting for withdrawals in a timely manner to ensure compliance with all

federal, state, accrediting agencies and college policies.

• Process all credit adjustments to student accounts weekly and prepare summary report

of credits for management.

• Prepare annual 1098-T statements for all students paid qualified educational expenses.

• Accurately calculate and process account adjustments including student refunds, product

replacements and scholarships in compliance with state and accreditation requirements.

• Ensures superior customer service to all customers, students, and graduates.

• Work effectively with Business Office staff who share similar responsibilities and may

job share during peak processing periods.

• Administer VA Education Benefit programs as a School Certifying Official. Certifies

enrollment and performs other duties required by the veterans administration.

• Performs other related duties and special projects as assigned.

Account Payable Tasks

• Audit incoming AP invoices and conduct outreach to vendors for updated pricing or

additional information if needed.

• Enter vendor bills in accounting system to generate payments.

• Weekly check runs for vendor bills: Generate list of bills that are due; collect the

invoices and supporting paperwork; follow up with missing items; process all checks to

vendors for signature.

• Collect credit card receipts, enter charges to correct categories in accounting system

and reconcile all institutional credit card accounts on a monthly basis.

Must have accounting and strong Microsoft  Excel experience!

How to Apply: Email Maureen Wehrley at with your resume and the position title in the subject line.

Volt is an equal opportunity employer