Coordinator / Administration in Burbank, CA at Volt

Date Posted: 4/19/2018

Job Snapshot

  • Employee Type:
  • Location:
    Burbank, CA
  • Duration:
    24 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $22.0 - $25.0/Hour
  • Contact Name
    Volt Branch
  • Phone
    (805) 426-6727

Job Description

Volt is working with a Burbank based company and we are hiring a Coordinator / Administration. Coordinator will process purchase requests from various support systems such as Service Now and insure the accurate entry and of orders in the SAP system. The level of orders processed range from simple blanket Purchase Orders to complex Purchase Orders with many line items and charge coding.

Qualified candidates must have experience with:

  • 2 to 3 years as a casual buyer 
  • Worked as a casual buyer in SAP and Open up shopping carts in SAP
  • Conducted service entries against vendor invoices
  • Procurement process knowledge- Who to escalate and resolve issues to
  • Intermediate SAP skills/financial knowledge
  • Obtain confirmation of receipt of goods and services from authorized stakeholders and perform goods receipts and service entries in SAP
  • Intermediate Excel skills
  • High customer service orientation and the ability to coach / influence clients to ensure adherence to procurement policies

Job Duties:

  • Track incoming PO requests
  • Routing for requests for appropriate approvals
  • Service entries against vendor invoices
  • Reconciling invoices/P.O maintenance
  • Working with Vendors and Managers to troubleshoot invoice issues and or inquiries/ Error resolution and escalation
  • Ensures the efficient, accurate and timely execution of approved purchasing transactions consistent with corporate policies
  • Review and approve closure of open PO’s
  • Responsible for the complete process from requirement to Service Entry and Invoice processing
  • Ensure all documents required for compliance to the minimum control standards are provided
  • Handle orders that could be complex covering several line items
  • Responsible for processing invoices, managing client requests, expediting, and resolving supplier payment issues.
  • Required to follow up with clients to obtain the authorization for Service Entries
  • Required to work with clients to handle the management of complex Purchase Orders

Temp 6-18months, fulltime: first shift, $22-$25/hr DOE.

Immediate Opening, if you are interested, call Volt today at (626)744-9039

Volt is an Equal Opportunity Employer