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Event Planner in Santa Barbara, CA at Volt

Date Posted: 3/15/2019

Job Snapshot

  • Employee Type:
    Contingent
  • Job Type:
  • Duration:
    100 weeks
  • Date Posted:
    3/15/2019
  • Job ID:
    163534
  • Pay Rate
    $60000.0 - $70000.0/Year
  • Contact Name
    Volt Branch
  • Phone
    (805) 560-8658

Job Description

Event Planner

As an Event Planner, you will be committed to providing outstanding customer service and organization in the production of corporate events from inception to completion. As an Event Planner you will be responsible for managing, scheduling, and delivering well-organized memorable events that meet company's goal of being the leader in the Real Estate industry.

Responsibilities

  • Liaise with stakeholders to determine requirements for each event, handle site selection and contract negotiation with event venues
  • Work with internal teams to schedule and manage needs for marketing, to include, internal email schedule, branding, design, and production for each event
  • Will work with Marketing, Sales, Marketing Campaign Specialists and presenters for content, audience development and client presenters
  • Will be responsible for onsite management of events to include, main contact for venue, oversee registration, execution of events, management of staff at events, and effective problem solving and issue resolution
  • Organize facilities and manage all event's details to include, décor, catering, entertainment, transportation, A/V, promotional materials, and billing
  • Ensure compliance with insurance, legal, health and safety obligations
  • Will manage room blocking at venues for both clients and staff as necessary and will ensure client satisfaction
  • Will ensure internal and external vendor execution of quality events
  • Responsible for budget maintenance for each event and report to manager
  • Handle the execution of pre/post evaluations, report outcomes, follow up on sales leads, and provide feedback to stakeholders
  • Will strive for continuous process improvement in support of quality and optimum service levels
  • Will stay abreast of current event trends and implementation options for company

Requirements

  • Bachelor’s degree in Hospitality, Business or other related field or equivalent experience
  • Minimum 2 years prior experience in event planning with experience with contract negotiation
  • Prior experience in high level customer service (hospitality industry a plus)
  • Adept at building strong cross functional working relationships
  • Easily adaptable to changing priorities with the ability to self-motivate
  • Strong organizational and time management skills and the ability to be resourceful
  • Excellent verbal and written communication skills
  • Ability to develops new initiatives while managing multiple events/tasks
  • Experience with MS Office Word, Excel, Outlook, CRM, and SharePoint desired
  • National travel required up to 10% for meetings, events, forums, and site inspections

Volt is an Equal Opportunity Employer

Candidates selected must meet all pre-screening eligibility requirements