Executive Administrative Assistant in Lexington, SC at Volt

Date Posted: 10/23/2018

Job Snapshot

Job Description

Volt has been a leader in the Staffing Industry for 60 years and currently has more than 100 branches nationwide to serve both our clients' and candidates' needs. We connect office professionals with leading employers in the area. Whether you are looking for a contract/temporary position or a direct hire, we are here to serve you. Find out more about us by visiting www.volt.com.

Volt is an Equal Opportunity Employer.

The Executive Assistant is responsible for supporting Executive Leadership at the facility located in Lexington, SC, including the President and multiple Vice-Presidents.  He/she will assist in performing all tasks necessary to effectively maintain daily operations along with coordination with all other administrative associates within the organization both domestic and abroad.

Key Responsibilities

MUST BE FLEXIBLE WITH HOURS! TYPICALLY 8AM - 5PM, BUT THIS WILL CHANGE IF NEEDED FOR EARLY EVENT SETUP AS NEEDED. THIS IS A REQUIREMENT TO BE FLEXIBLE WITH YOUR HOURS!

  • Provide critical and daily support to the executive leadership team and human resources as needed
  • Assess the urgency and importance of situations and take the appropriate action to determine the necessary level of involvement
  • Execute with a high level of accuracy on special reporting and analytical projects
  • Compose correspondence as needed on both routine and complex matters
  • Schedule and organize activities such as meetings, luncheons, travel requirements, and department activities as required
  • Assist in ordering and maintaining onsite supplies
  • Send and pick up mail & packages as required
  • Complete expense reports accurately, within a timely manner and to meet accounting guidelines
  • Support in managing timelines and hold others accountable to commitments in preparation for discussions and decision making sessions
  • Establish appointment priorities and schedule appointments as necessary and appropriate
  • Manage calendars accurately on a daily basis; know where Team members accordingly to expedite communication as needed
  • Handle regular support duties as required
  • Minimal travel as needed (locally for errands; to other facility or domestic meeting locations)

Essential Experience and Skills

  • High School Diploma required, Associates or Undergraduate Degree preferred
  • Minimum 5 years of previous executive level support experience within a multi-structured environment.  Supporting multiple senior leaders simultaneously preferable.
  • Strong demonstration of being detail oriented and extremely organized; completes tasks with a high degree of accuracy
  • Self-motivator; brings energy and enthusiasm to their work
  • Ability to interact in a professional manner with all levels of management; demonstrated ability to change direction in response to changing work situations
  • Proactive, able to deal with ambiguity, prioritize work resources, and juggle multiple tasks in a manner transparent to the team.   Demonstrated project management skills a plus
  • Excellent time management skills – keeps self and team on time with schedules
  • Proven written and verbal communication skills
  • Ability to work independently to achieve results; thinks independently as needed to optimize calendars and budget; able to be creative in finding solutions with a high degree of accuracy
  • Ability to work successfully in a team environment and build effective working relationships inside and outside of the group that involve contact at all levels of management
  • Demonstrate a high level of interpersonal skills and ability to accommodate working styles and perspectives of diverse individuals
  • Demonstrated maturity to be entrusted with the knowledge and handling of confidential information; maintains confidentiality
  • Comfort with technology; Demonstrated and extensive knowledge of and proficiency with MS Office Suite including Outlook, Word, Excel, PowerPoint, and SharePoint

Required Skills
 

  • Excellent typing/computer skills
  • Good working knowledge of MS Office (Outlook, PowerPoint, Word, Excel)
  • Professional and courteous demeanor
  • High level of detail
  • High degree of good judgment
  • High level of commitment
  • High degree of confidentiality
  • Excellent organizational skills
  • Ability to multi-task and work with sense of urgency
  • Self-starter

Preferred Skills

  • Familiarity with Concur travel and expense system
  • Experience using SAP
  • Familiarity using TripIt
  • Knowledge in use of SharePoint and MS Access