Executive Administrative Assistant in Bakersfield, CA at Volt

Date Posted: 10/21/2019

Job Snapshot

Job Description

The Executive Assistant provides administrative support to the VP and other executives within the company. 

The position requires someone who has a professional communication style, pays close attention to detail, has great organizational skills, and the ability to juggle multiple high priority requests and meet tight deadlines. It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with senior executives both inside and outside the Company. Ideal candidates should have pose, strong communication and represent the executive office. Seeking candidates who are self-starters able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products and showcase action-oriented follow-through, master technology and a variety of computer programs, be flexible with work schedule and meet impromptu demands.

Responsibilities:

  • Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedule, processing expense reports, and ensuring timely and effective communications
  • Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office
  • Create PowerPoint and Keynote presentations
  • Pull reports and maintain databases, spreadsheets, and grids
  • Participate in administrative team, providing backup to other assistants and contributing to common administrative duties

Basic Qualifications:

  • A minimum of 2 years administrative experience supporting senior level executives in a corporate environment preferred
  • Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
  • Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
  • Demonstrates curiosity, business acumen and a desire to understand the ‘big picture’
  • Demonstrated flexibility and professionalism in an environment where change is constant
  • Proven ability to handle confidential and sensitive information in a professional manner
  • Self-starter, with ability to work with limited supervision, exercise good judgement, anticipate issues and proactively problem solve
  • Excellent attention to detail and accuracy
  • Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote and Outlook), as well as SAP
  • Bilingual in Spanish and English a plus! 

Required Education:

  • Bachelor’s degree or equivalent combination of work experience