Executive Administrative Assistant in Austin, TX at Volt

Date Posted: 3/13/2018

Job Snapshot

Job Description

Volt Workforce Solutions has partnered with a local health insurance provider to identify candidates for an Executive Administrative Assistant position.  This position is ideal for the EA with previous experience as a Paralegal and/or Bookkeeper who loves to wear many hats, loves the challenge of new projects and responsibilities, and has the ability to quickly adapt to change. 

The Executive Administrative Assistant will provide high level administrative support to a c-level manager and provide legal administrative and bookkeeping support for multiple entities.  

Primary responsiblities will include:

  • Act as the initial point of contact for corporate visitors both in person and over the phone
  • Calendar management and travel coordination for c-level and senior-level managers
  • Coordinate webinars, conference calls, training sessions, lunches and other events
  • Handle ingoing/outgoing mail, packages, shipments, etc
  • Work with property management to address building/maintenance issues
  • Bookkeeping for multiple entities including entering bills in AR, making payments, spreadsheet tracking
  • Scan and track and manage legal hard copy and electronic legal documents
  • Conduct research and manage special real estate and legal projects


  • 5+ years administrative assistant experience, with background in legal or accounting
  • Experience supporting c-level management
  • High-level of professionalism, organization, and attention to detail 
  • Excellent written and verbal communication skills with experience dealing directly with clients
  • Ability to multitask and meet deadlines in fast-paced environment
  • Comfortable taking on new responsibilities in a rapidly changing environment
  • Familiarity with cloud document storage
  • Proficiency with MS Office (Word, Excel, PowerPoint, and Outlook)

Volt is an Equal Opportunity Employer