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Executive Assistant in Glendale, CA at Volt

Date Posted: 2/28/2019

Job Snapshot

Job Description

Volt is working with a Glendale based company and we are looking to hire an Executive Assistant.

Job Duties:

  • Answering all incoming phone calls and communications (both mail and email)
  • Coordination, logistics, preparation, invitations and materials for meeting
  • Calendar Management; coordinate travel, long range planning and day-to-day meetings
  • Filing of reference materials, background, and overview information
  • Preparation of all business-related expenses, ensuring expense reports are completed and filed in a timely manner
  • Order supplies/materials and process invoices where necessary
  • Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
  • Support departmental projects as needed
  • Troubleshoot occasional facility issues

Basic Qualifications:         

  • MS-Office, Proficient in Outlook - must be able to schedule large meetings.
  • Minimum of 2-3 years using Microsoft Office
  • SAP Experience  
  • Strong organizational skills are required
  • Ability to multi-task
  • Strong interpersonal skills, with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality

Volt is an Equal Opportunity Employer