Executive Assistant in Rancho Cordova, CA at Volt

Date Posted: 3/15/2018

Job Snapshot

Job Description

Looking for a Top Notch Executive Administrative Assistant

Our Client, an international Healthcare Organization is looking for an Executive Assistant to support.  This position is located in Rancho Cordova, CA.

Essential Functions

         Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office.

•         Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information.

•         Act as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively.

•         Receive, track and follow up on the resolution of escalations to the Executive.

•         Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate and timely correspondence.

•         Support departmental projects by gathering information and tracking status.

•         Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations and preparing text.

•         Manage and maintain departments' records/files to ensure security and confidentiality of the files.

•         Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management.

Job Specifications

Typically has the following skills or abilities:

•         Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent.

•         Demonstrated ability to support a vice president or above greater than 60% of the time.

•         Demonstrated ability to represent the executive in a professional manner to internal and external audiences.

•         Demonstrate experience working with confidential and sensitive information.

•         Proficient with spreadsheet, word processing and presentation applications.

•         Strong verbal and written communication skills.

•         Strong business acumen skills

•         Ability to meet tight deadlines.

•         Ability to develop good working relationships across functional areas.

•         Must have advanced skill in Excel (V-Look Ups and Pivot Tables) and PowerPoint

Volt is an Equal Opportunity Employer